WHE External Emergency Roster - Human Resources Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education. More about P-3 contracts and their salaries.

Purpose of the WHE External Emergency Roster

The purpose of the roster is to provide short-term support during acute events for a period of up to six (6) months which may be extended up to one year depending on operational needs. Placement on the roster entails a general commitment from the external candidate to deploy within 2 to 4 weeks from the time a request for availability is made.

Purpose of the Position

The HR Officer coordinates all operational aspects of recruitment from sourcing to employment including deployment positions within the Incident Management System for event response. Works with incident managers and hiring managers to define HR requirements, coordinates interview and selection panels and provides guidance on planning, sourcing and recruitment strategies and candidate assessment, inclusive of working with the Global Emergency Roster team. The incumbent will be deployed to emergency operations when required.

Objectives of the Programme and of the immediate Strategic Objective

The Department of Human Resources and Talent Management (HRT) is responsible for providing a sound, well managed, responsive and efficient organization-wide Human Resources Management strategy, global HR policy and advisory services and operational HR measures which support the work of WHO and its member states, encompassing, but not limited to: HR Policy Development, Organizational Design and Job Classification, Talent Acquisition and Talent Management (including Workforce Planning, Succession Planning, Global staffing, Career Development and Training, Rotation and Mobility), application of the UN Common System's Compensation and Benefits, HR Legal Advisory Services, Administration of Justice, Global staff/management relations, and representation of WHO in inter-agency UN Common System HR initiatives.

Organizational context

Based in the HR Business Partners unit (HRT/HBP) and under the guidance of the Team Lead, HR Emergency/Event Response (HBE), the HR Officer works in close collaboration with other HR team members, applying WHO Staff Rules and Regulations, exercising judgment and previous experience in their application. S/he works independently under general guidance and provides advice on sourcing strategies for different emergency events, as well as selection and competency related HR issues to members of the concerned selection panels.S/he engages with managers to obtain and provide information and support, coordination of activities across the three levels of the organization, and communication with counterparts in the Department of Human Resources and Talent Management and Regional and Country Offices. Contacts are also with applicants, counterparts in other UN agencies, recruitment agencies, and stakeholders to obtain and exchange information for outreach and sourcing. The present position under HRT is dedicated to work for the WHO's Health Emergencies Programme (which is a single Programme across the Organization) and may be relocated to another duty station, including at Regional or Country level, based upon the technical needs of the Programme.

Summary of Assigned Duties

Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:

• Participate in and provide guidance on HR planning for events and emergencies; work with incident/hiring managers to develop and review HR plans and budgets, and prioritize critical workforce needs.
• In close collaboration with WHO Organizational Design and Classification team draft and modify existing position descriptions and Terms of Reference.
• Review and validate recruitment profiles and liaise with concerned stakeholders for required actions.
• Evaluate HR sourcing requests from incident managers, provide advice on HR sourcing and recruitment strategies for emergency event responses.
• Manage the sourcing, matching and selection processes for event response for both roster and non-roster candidates, and implement monitoring and reporting mechanisms.
• Coordinate with the Global Emergency Roster team; review VNs, develop screening questions, recommend shortlisted candidates, advise managers on assessment tools, ensure the finalization of pre-deployment formalities and roster management activities, in compliance with the emergency SOPs.
• Co-ordinate sourcing and outreach efforts with stand-by partners, GOARN and other technical networks, NGOs, United Nations Volunteers (UNV), Emergency Medical Teams (EMTs) and other partnership mechanisms.
• Represent WHO's health emergencies programme in career fairs and other outreach activities.
• Lead interviews and selection panels for roster and non-roster candidates.
• Prepare selection reports and take follow-up action on the recommendations of the panel.
• Advise incident/hiring managers, interview panel members, WHO staff and other WHO contract holders on WHO Staff or HR- related Rules and Regulations, HR policies and procedures, and WHO's competency framework.
• Ensure that HR related databases are promptly updated and provide HR and sourcing statistics to facilitate strategic decision making.
• Supervise general service staff dealing with daily operational matters, provide coaching and training as required.
• Upon request provide support, backstopping and gap-filling for emergency activities at any level of the Organization or scale of emergency.
• Perform any other related duties as required.

Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment
• Knowing and managing yourself
• Creating an empowering and motivating environment
• Producing results
• Setting an example

Functional Knowledge and Skills

• Knowledge of human resources management practices, with a focus on outreach, screening, recruitment and interview techniques.
• Knowledge of other international organizations' practices in areas of talent acquisition would be an advantage.
• Excellent knowledge of staff regulations HR policies, rules and regulations, including emergency standard operating procedures.
• Demonstrated ability to interact effectively with a variety of stakeholders.
• Good organizational skills.
• Demonstrated ability to work and produce results under pressure and meet deadlines.
• Excellent interpersonal skills, diplomacy, tact and discretion.
• Sound judgment and initiative.

Education Qualifications

Essential

• A first level university degree in human resources management, public or business administration, or other related fields.

Desirable

• Advanced level university degree or training or certification in the area of Human Resources management.

Professional Experience

Essential

• At least five years of experience in the professional field of human resources management of which at least two years must be in managing selection and recruitment processes independently.
• A minimum of two years of demonstrated experience at the international level.
• Proven experience in at least one of the other specialized areas of classification, contract administration, compensation, and performance management.

Desirable

• Experience in HR operations in emergency situations.
• Relevant HR experience in the UN system and/or a multinational environment.

Use of Language Skills

Essential

• Excellent knowledge of English or French (depending on the country of assignment)

Desirable

• Working knowledge of another WHO official language would be an asset (depending on country of assignment)

Other Skills (e.g. IT)

• Excellent knowledge of Microsoft Office applications.
• Knowledge of latest IT based recruitment systems.
• Good skills in ERP systems.

Additional Information

• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice - https://www.who.int/about/who-we-are/our-values
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster. Successful candidates will be placed on the roster and subsequently may be selected for assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection. There is no commitment on either side.
• This Vacancy Notice is open to external candidates, staff on temporary appointments, consultants and SSA holders who meet the minimum requirements of the position. Only candidates who meet the minimum requirements of the position will be short listed and notified of the outcome of the selection process.
• Placement on the WHE External Emergency Roster does not guarantee a commitment from WHO to recruit or hire the candidate in emergency responses as this depends on the operational needs of the Organization.