Business Support Assistant (Admin/HR/Finance) G5 (Position based in Tripoli)

WFP Lebanon encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism. Selection of staff is made on a competitive basis. WFP does not charge a fee or request bank details at any stage of the recruitment process. We are committed to diversity and inclusion within our workforce and encourage all qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability.

يبحث برنامج الأغذية العالميّ عن موظفيين لديهم درجة عالية من النزاهة والمهنيّة. يتمّ اختيار الموظفين على أساس تنافسيّ. لا يتقاضى برنامج الأغذية العالمي أيّ رسوم ولا يطلب أي معلومات مصرفيّة خلال أيّ مرحلة من مراحل التوظيف. نحن ملتزوم بالتنوّع والإشراك ضمن القوى العاملة ونشجّع جميع المرشّحين المؤهّلين على تقديم الطلبات بغضّ النظر عن دينهم، معتقداتهم، خلفيتهم العرقيّة أو الاجتماعيّة، جنسهم، هويّتهم الجنسيّة أو إعاقتهم.

Terms and Conditions:

• This vacancy announcement is open for qualified Lebanese nationals (only).

• WFP offers a competitive benefits package including salary, various types of leaves including maternity and paternity, medical and life insurance, provision of breastfeeding rooms for new parents, and various wellness platforms.

• WFP Lebanon offers flexible workplace arrangements upon prior approval.

• Our premises are accessible, and we are committed to accommodating to any required reasonable accessible needs to remove barriers in the workplace.

• Only shortlisted applicants will be contacted.

Position deadline:

This position will close on 17 May 2023, 11:59 PM Rome time.

Organizational Background: Assisting more than 115.5 million people in 120 + countries each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP Lebanon provides humanitarian assistance to over 2 million vulnerable persons for food and other essential needs through cash-based transfers and in-kind food. WFP Lebanon also provides food assistance in the form of snacks and fresh food to school aged students and promotes resilient livelihoods and sustainable food systems. In addition to direct assistance to the most food insecure and vulnerable people, WFP also supports government institutions, partners, and other entities to strengthen their capacity to deliver social assistance

To know more about WFP’s mission, please check the below video: https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178/

Organizational Context: The post is based in Tripoli Field Office with oversight on Qobayat Antenna Office and the incumbent is to report to the Head of Field Office with technical supervision of the Head of Admin.

Job Purpose: The Business Support Assistant will be responsible for managing tasks related to Admin, Human Resources, finance and procurement in consultation with units in

Country Office.

Duration of Assignment: The incumbent will be contracted for an initial term of 12 months. The contract may be extended based on business need and satisfactory performance.

Key Responsibilities (not all-inclusive, nor exhaustive):

Under the supervision of the Head of Field Office, the incumbent will perform the following tasks:

• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Perform general administration tasks such as managing travel arrangements, processing staff travel claims and coordinating internally and externally for arrangement of meetings & conferences and contribute to improvement of business procedures and processes.
• Responsible for provision of services such as facilities management and office utilities, reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Conduct regular inventory check and keep the asset registry updated according to WFP rules and regulations.
• Supervise the team of drivers and coordinate missions in the field.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
• Ensure light vehicle management including compliance with security standard operating procedures.
• Support on handling system-related functions on procurement.
• Administer and process all Petty Cash transactions within the organization policies and procedures
• Provide guidance to staff on HR procedures and guidelines and support on any HR-related matters such as facilitating written tests and interviews held in the field office and briefing newly recruited staff.
• Other accountabilities, as required.

Standard Minimum Qualifications:

Education: Completion of secondary school education. University degree in Business Administration or other related functional area is desirable.

Experience: Five years of progressively responsible experience in general administrative work with at least one (1) year of experience working in facility management.

Language: Fluency in both oral and written communication in Arabic and English languages. Fluency in French is added advantage.

Desired Skills and Knowledge:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

If you require additional support and/or any reasonable adjustment to apply for this position or at any stage of the recruitment process, please contact [email protected] to advise us of any accessibility needs(e.g. more time, support to fill the form, etc.) you may have.

THE WORLD FOOD PROGRAMME DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, ASSESSMENT, INTERVIEW MEETING, OR PROCESSING). THE WORLD FOOD PROGRAMME DOES NOT REQUIRE INFORMATION ON APPLICANTS’ BANK ACCOUNTS****.