AIR OPERATIONS ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting These positions are located within the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) of the Aviation Section, duty station Bamako, Mopti, Timbuktu, Gao, Menaka, Kidal and Tessalit. The Air Operations Assistant reports to the Chief Air Region or Unit Chief.

Responsibilities Within delegated authority, the Air Operations Assistant will carry out the following duties:

• Coordinates and plans air transportation activities in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations (DPKO) Aviation Manual, ICAO standards and recommended practices, IATA rules and procedures and the host country's Aeronautical Information Publications (AIPs);
• Provides inputs to the management for the efficient, effective and safe use of the UN air assets;
• Determination of Aircraft Specifications, Coordinate Procurement Processes (ITBs), manage Aircraft Contracts /Letter of Assist ( LOA);
• Participate in the co-development of MINUSMA Aviation Operational Requirements, Assessment of Aircraft Cost / Budget Estimates;
• Monitors technical and safety performance of aviation assets;
• Monitors aircraft utilization and compiles statistical data;
• Monitors and evaluates compliance with the Department of Field Support (DFS) Aviation Safety Programme and corrects aviation safety deficiencies;
• Co-ordinates distribution of aviation safety documents to concerned personnel within the Mission;
• Assists in conducting inspections of aircraft, aircrews and ground handling service providers to ensure compliance with the provisions of the long-term aircraft charter agreements, Letters of Assist (LOAs), ground handling contracts; and properly certified in accordance with the Annex 8 to the Chicago Convention;
• Produces aircraft performance, carrier assessment and contract completion reports;
• Liaises with relevant aviation authorities for the coordination of flight clearances;
• Documents flying hours reported through the Aircraft Use Reports (AURs) and produces the Monthly Aviation Report (MAR);
• Certify Contractual Expenditures, process and verify air carriers claims and invoices,
• Assists in the development and implementation of the Mission Aviation SOPs;

• Performs other related duties as required

  Competencies Professionalism: Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education High School Diploma or equivalent is required. Technical or vocational certificate in Air Transportation, Aviation Safety Management, Air Traffic Control, Flight Dispatch or graduation from equivalent military establishment is required.

Valid driver's license " Category B" is required.

Work Experience At least 8 years of progressively responsible experience in aviation including at least 4 years in an occupation directly related to air transport operations or /and air traffic control/air navigation services is required. Experience in airfields management, or and contract management, or and flight dispatch, or and flight following/air traffic control, or and quality assurance, resource management/ budget/finance/accounting for air transportation services and activities/operations is required. Experience and knowledge of Microsoft Office applications – Word, Excel, Outlook, and PowerPoint is required. Experience in the use of ICAO standards and recommended practices is desirable. Knowledge of UN financial regulations and rules is desirable. Experience using SAP or a similar system ERP (e.g. UMOJA) is desirable. Experience in developing Statements of Requirements and Scope of Works for Aviation Specialized Goods and Support Services, as well as Conduct evaluations on goods and services bids is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.