Fuel Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

• Ensure POL and related service are delivered at right quality, right quantity at right time and place; • Ensure uninterrupted client support;

Under the direct supervision of the Head of Office (please complete with the function of the supervisor), the UN Volunteer will undertake the following tasks: • Ensure delivery of POL and associated services to the clients through turnkey service contract meeting the contractual requirements. • Ensure that the Fuel and related goods and services delivered by contractor meets UN Fuel Standard. • Conduct regular Quality checks and proactively report nonconformity; ensure follow up action thereafter. • Implement QASP of Fuel Unit in the sector. • Implement procedures to ensure that bulk fuel requests are properly prepared, re-viewed and approved to ensure reliable flow of fuel supply for the sector in line with the stock requirements. • Implement Fuel related Standard Operating Procedures (SOPs), including those related to Fuel Fraud Prevention, Quality Control (QC)/Quality Assurance (QA), Fuel Consumption Monitoring and, reporting; • Supervise the process of fuel consumption monitoring, fuel stocks reconciliation - to ensure accountability; • Provide input on mission POL requirements, and cost-estimates for budget and acquisition planning; • Implement plans for the disposal or redeployment of assets during mission downsizing or liquidation; • Provide technical input as required in the development and implementation of fuel supply and service contracts, including in preparing Statements of Work, technical evaluation and • presentations to Local Committee on Contracts; • Develop, maintain and update software and databases such as EFMS-2 for tracking, reconciliation and accounting purposes; • Implement the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trail; • Assist in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules and cost objectives; • Assist the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation; • Manage and train Fuel Unit staff as assigned; • Perform other duties as required.

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take owner-ship; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priori-ties and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse back-grounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

Fuel Management is required. Knowledge of working with Fuel Management in the Peacekeeping Operation, Military operation or in any Field Fuel operation is an advantage.
Skill in Microsoft Words, Excel and PowerPoint is required Working knowledge in French is an advantage

The living conditions in Kidal are harsh with extreme heat and sand storms. New comers are advised to bring appropriate clothing and shoes compatible with dust condition and sand, mosquito repellent and a hanging mosquito net. Appropriate measures are in place to mitigate the current security risk for UN personnel in the country. All UN Volunteers, like all UN personnel, undergo a security briefing and the 3 day mandatory training “Safe and Secure Approaches in Field Environments” (SSAFE) upon arrival, where practical guidance and recommendations are provided regarding security threats in Mali. An additional security briefing is provided upon arrival to the final duty station. Like all UN personnel, UN Volunteers based in Gao/Kidal/Timbuktu/Mopti/Menaka/Tessalit are accommodated in UN premises, for which they contribute by 100 USD/month. UN provided accommodation in Mali is compliant with wellbeing standards, i.e. female/male bathrooms. A welfare committee is also active in all duty stations to ensure sufficient access to welfare commodities, including food supplies. Emergency contacts (security, medical, staff counselling, UNV Office) are made available for all UN Volunteers upon arrival, and each individual is provided with a VHF radio and a call sign, which can be used at all time. For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.