HR Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

The UNOPS South Sudan office based in Juba works closely with the Government of South Sudan and helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. The office has project activities in various locations in the country and is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.

The internship is a learning and working opportunity that targets fresh graduates. The intern will assist the Human Resources Unit and support the Ethiopia Multi-Country Office (ETMCO) - the South Sudan Office. The intern will be exposed to practical learning and working experiences that foster the development of his /her path. The Intern will work full-time and follow the same working hours as UNOPS employees.

****Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply.****

Functional Responsibilities

Under the overall guidance and supervision of the HR Officer, the intern will be expected to support HR tasks and selectively drive particular work items on their own as part of their on-the-job learning program. His/her responsibilities will include but are not limited to the following:

• Provide Support to recruitment
• Ensure efficient support to the portfolio team

• Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency

  1. Provides support to recruitment, focusing on achievement of the following results:

• Support to outreach efforts;

• Assistance in longlisting and shortlisting;
• Assistance with the administration of written assessments;
• Administrative and logistical support to general recruitment processes;

• Participation in interview panels and minutes taking.

  2. Ensures efficient HR support to the portfolio Team, focusing on:

• Administration of contracts within UNOPS' ERP system;

• Research and contribution to the competency-based interview questions library;
• Coordination and monitoring of payments for retainers;
• Supporting the HR specialist on a daily basis facilitating HR policy advise to the portfolio and/or hosted entity personnel;

• Contribution to other research projects.

  3. Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency, focusing on achievement of the following results:

• Contributions to knowledge management projects;

• Provide suggestions for policy improvements;
• Support process efficiency initiatives;

• Provide input to the development and maintenance of corporate systems and tools.

  Training opportunities for the HR intern

• The intern will be trained in Competency Based Interview Methodology;

• The intern will be trained in the use of UNOPS ERP system;
• The intern will gain an understanding of the different contract modalities within UNOPS;
• The intern will also be exposed to different hiring processes and to all the different policies and regulations related to the HR function in UNOPS.

Education/Experience/Language requirements

A. Education

• To qualify, the candidates must have recently completed a Bachelors degree or have graduated from a university with a Bachelors degree within the last 3 years at the time of the application. Preferably the candidate has studied one of the following subjects: Human Resources Management, Business Administration, or related areas.

B. Experience:

• Applicants are not required to have professional work experience;
• Knowledge of the usage of Google Suite applications is an added advantage.

C. Language:

• Fluency in written and oral English is required

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration - Internship

Contract type: Internship Contract level: Intern Contract duration: 6 months

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions.

For more details about UNOPS internships please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx