HR and Administrative Specialist

Job Description

Overview

The HR and Administrative Specialist is responsible for the carrying out a variety of HR and administrative responsibilities for IRC’s teams in Atlanta, Tallahassee, and Miami. They serve as a knowledgeable resource for staff and management, coordinate employee lifecycle processes, and support special project and initiatives.

Major Responsibilities:

On-site Human Resources Focal Point (HRFP)

· Serve as a primary point of contact on employee lifecycle matters, including but not limited to recruitment, new hire setup and orientation, benefits, payroll, on-boarding, leaves of absence, status changes, and separations. Respond to employee and/or supervisor requests, ensuring compliance with internal and external standards and applicable labor laws, including Georgia- and Florida-specific labor law. Support the development and refinement of key HR lifecycle processes as needed.

· Model, promote and uphold a culture of values as reflected in our code of conduct, The IRC Way: Standards for Professional Conduct – Integrity, Service, Accountability, and Equality.

· Coordinate all aspects of recruitment processes including supporting job description development, posting jobs, interviewing, reference checks, background checks, and job offers.

· Generate electronic office personnel records of employees and prepare all paperwork with supporting documentation for all HRIS transactions to include new hires, staff transfers, supervisory changes, separations, etc.

· Coordinate background checks for staff, interns, and volunteers.

· Maintain time off calendar.

· Coordinate HQ initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.

Administration and Special Projects

· Provide general administrative support.

· Support special projects and initiatives.

· Other duties as assigned.

Job Requirements:

Work Experience: Minimum 1 year of directly related professional experience required.

Demonstrated Skills and Competencies:

· Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.

· Strong analytic problem-solving skills with attention to detail.

· Excellent verbal and written communication skills as well as an overall ability to be clear and concise in communications.

· Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment.

· Ability to work both independently and in a dynamic, cross-functional global team structure.

· Ability to maintain confidentiality as it relates to sensitive employee information.

· Highly proficient in Microsoft Office suite.

· Demonstrated ability to work effectively with stakeholders at all levels.

· Ability to manage and work through change in a proactive and positive manner.

Education: Bachelor’s degree preferred.

Language Skills: Fluency in English required.

Working Environment: Standard office working environment

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

#LI_GR1

Qualifications