HR/Admin Officer ( Afghan Nationals Only )

Human Resources

Overview

Manage HR functions and front office operations effectively

You have:

• Minimum University degree in business administration, Public Administration, or similar discipline with proven experience in payroll and reporting
• At least 3 years relevant experience in HR Management including payroll and benefit reporting
• Proven experience in Personnel Management
• Excellent communication skills in English and Dari/Pashtu
• Excellent Microsoft Office skills, particularly in spreadsheets
• Excellent working experience with international multi donor funded organizations
• Good organizational, diplomatic, and reporting skills
• Ability to work under pressure
• Excellent cross-cultural skills; prior experience working in a multi-cultural environment is an added advantage

Job Description

Specific Duties and Responsibilities:

- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Manage all HR functions including but not limited to orientation, Staff contracts and contracts renewal administration, benefits entitlements, insurance, Changes in status, leave administration, performance management and staff exit management. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Participate in interviews as required, to ensure transparency and timely recruitment. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Oversee HR-related administrative duties and ensure compliance and all legal obligations are fulfilled. - Follow-up disciplinary measures and related employment law matters are properly applied. - Prepare the monthly HR reports that includes HR strategy Metrics. Bi-Monthly Management report, statistic and HRIS. - Process and verify staff timesheets and send the scanned copies on monthly basis to Kabul HR Department. - Assist managers in disciplinary actions including ensuring all required documentation is completed and kept on file. - Ensuring staff records are complete and available for inspection. - Ensure compliance with all relevant Afghanistan law (as instituted). - Ensure the accurate tracking of National Staff benefits including the maintenance of complete and authorized forms to support leave taken/absence for: Annual Leave, Sick Leave, Maternity Leave, Comp time off. - Oversee facilities services, maintenance, lease agreements and other relevant activities. - Maintain up to date properties lease agreements and share with Kabul HR Admin Department the lease tracker. - Travel and accommodation arrangement for IRC staff and assist travellers to/from field office with information on per diem entitlements (IRC Afghanistan) and processing of per diem requests. - Develop and implement a filing system for travel and other related activities. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house. - Follow up and complete the custom clearance paperwork for any good/item IRC sent to/receive from abroad.

Common Duties

- Attend and participate in trainings identified/organized by your supervisor. - Carries out other duties as assigned by your supervisor. - Oversee HR-related administrative duties and ensure compliance with existing legal and governmental reporting requirements. Ensure all legal obligations are fulfilled. - Staff Performance Management and Development.

Qualifications

Qualifications and Requirements:

- Minimum University degree in business administration, Public Administration, or similar discipline with proven experience in payroll and reporting - At least 3 years relevant experience in HR Management including, pay & benefit and reporting. - Proven experience in Personnel Management - Excellent communication skills in English and Dari/Pashtu - Excellent Microsoft package in particular separate sheet skills. - Excellent working with international multi donor funded organizations. - Good organizational, diplomatic, and reporting skills - Ability to work under pressure. - Excellent cross-cultural skills: prior experience working in a multi-cultural environment is an added advantage.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: rescue.org