HR/Admin Assistant (for Afghan national only)
Support front office operations and administrative tasks
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Overview
Support front office operations and administrative tasks
You have:
- Proven experience in Personnel Management
- Excellent English and Dari/Pashtu
- Must have computer skills
- 2 years’ experience in working with international NGOs will be an advantage
- Good organizational and reporting skill
- Ability to work under pressure
- Prior experience working in a multi-cultural environment is an added advantage
- University graduate in BBA or DBA holders or relevant
Job Description
Major Responsibilities:
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Ensure that all administrative daily usage forms are readily available for staff use in the main office compound. - Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist. - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house. - Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.
Qualifications
Minimum Requirements:
- Proven experience in Personnel Management - Excellent English and Dari/Pashtu - Must have computer skills. - 2 years’ experience in working with international NGOs will be an advantage - Good organizational and reporting skill - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage. - University graduate in BBA or DBA holders or relevant.
Potential interview questions
| Can you describe your experience with personnel management in previous roles? | This helps understand how well you can handle personnel issues and HR processes. | Discuss specific experiences, challenges faced, and how you managed staff. |
| What strategies do you use to maintain organization in your work? | This question assesses your organizational skills and ability to manage tasks effectively. | Pro members can see the explanation. |
| How do you handle high-pressure situations at work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you detail a situation where you had to communicate effectively with a diverse team? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have with administrative tasks such as filing and organizing documents? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
rescue.org
