Admin/HR Assistant ( Afghan Nationals Only )
Manage front office operations and assist HR
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Overview
Manage front office operations and assist HR
You have:
- Proven experience in Personnel Management
- Excellent English and Dari/Pashtu
- Must have computer skills.
- 1-2 years’ relevant experience in working with international NGOs will be an advantage
- Good organizational and reporting skill
- Ability to work under pressure.
- Prior experience working in a multi-cultural environment is an added advantage.
- University graduate in BBA or DBA holders or relevant.
Job Description
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Ensure that all administrative daily usage forms are readily available for staff use in the main office compound. - Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist. - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house. - Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.
Qualifications
- Proven experience in Personnel Management - Excellent English and Dari/Pashtu - Must have computer skills. - 1-2 years’ relevant experience in working with international NGOs will be an advantage - Good organizational and reporting skill - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage. - University graduate in BBA or DBA holders or relevant
Potential interview questions
| Can you describe a situation where you managed multiple tasks under pressure? | This question helps understand how you prioritize and manage stress. | Discuss a specific instance, focusing on your approach and the outcome. |
| How do you ensure effective communication in a multicultural work environment? | The interviewer is assessing your adaptability and communication skills. | Pro members can see the explanation. |
| What strategies do you use to maintain organized files and records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of how you have handled a difficult visitor or client. | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with administrative tasks like maintaining personnel files. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
