Finance & Administration Manager 1

Finance & Economy Human Resources Admin

Contract

This is a ICRC - Open-ended contract. More about ICRC - Open-ended contracts.

Reports to (role)

• Head of Office

Purpose

Finance & Administration Manager 1 is accountable for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure, and acts as Human Resources and/or Logistics Manager in the absence of a dedicated specialist.

Accountabilities & Functional responsibilities

Finance

• Ensures application of financial procedures
• Supervises the work of the Finance in charge (bookkeeping), ensures quality and timeliness
• Acts as adviser, trainer, and coach to all colleagues in the covered structure on all financial matters
• Acts as ICRC’s “economic conscience” in the site, contributing to the economical use of resources
• Performs cash supervision and expenses control
• Checks and validates the bills, invoices, stickers and all related tasks
• Checking the safe on daily bases with the cashier
• Checking and validating SR, IR (Internal Requests), ID (Internal Demands)
• Report suspected fraudulent activity to FAD Coordinator or HoS
• Supports the Head of structure in establishing (and updating) of the Risk Assessment for the structure, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.

Premises

• Supervises the ICT Department and assures the properties are managed according to ICRC standards.
• Keeps all properties files updated at all times.
• Prepares inventory for equipment and furniture.
• Ensures maintenance of premises and equipment
• Supervises renovation works

People management (HR) support

• Participates in recruiting interviews if/as requested by HR
• Contributes to conflict management if/as requested by HR
• Performs appraisals for the Administrative Assistant, Accountant, Premises/Maintenance, ICT and Radio.
• Maintains adequate communication among the staff
• Provides JDs for Finance and Admin team
• Supports HR if/as requested
• Focal point for LnD team to follow the Afghanistan Training Procedure
• If needed, Assures contact with external Language learning centres in close collaboration with KAB LND
• Following and filing internal language learning courses, according to AF language policy
• Providing necessary information to LnD team KAB in case of need
• Supports LnD if/as requested
• Supervises the ICT Department and assures the properties are managed according to ICRC standards.
• Briefs interlocutors on policy and procedures

People management responsibilities

Yes

Scope & Impact

• Manages the Finance & Administration team and the « Welcome » desk in charge of all travel arrangement at the delegation/structure;
• Budget of delegation/structure: typically under CHF 3 million if standalone delegation;
• Number of staff members: typically 10-50;
• Number of premises (offices and residences) under contract: typically under 5. Less than 10 staff members to be accomodated (impact on premises);
• Number of delegations/structures covered: typically 1-2;
• Annual local spent: typically under CHF 2 million;
• POSITIONS CONCERNED:
• F & A Manager in a sub-delegation or office where the environment is stable and secure, the financial risk is low to medium, staff members are relatively experienced and as such the structure can be fully managed locally;
• Onboarding position or 1st mission position in a capital/main site with H0 or H1 level with proximity to coaching opportunity by experienced F & A Manager. Previous experience in the humanitarian sector not required.

Relationships

• Internally, interacts with the Head of Delegation/ structure and with other departments in the field, and with the Head of Finance & Administration Sector at headquarters.
• Externally, interacts with financial authorities (tax authorities, Ministry of Labour, Ministry of Foreign Affairs, embassies) and suppliers (e.g. Heads of Finance).

Certifications / Education required

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English and French.
• Computer literacy.

Professional Experience required

• 3 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• At least 1year ICRC field experience
• Experience in an international working environment, abroad or with an international organization/development agency.

Our Values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

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Added 11 days ago - Updated 5 hours ago - Source: careers.icrc.org