VNU National Assistant Administatif

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN's five regional commissions, ECA's mandate is to promote the economic and social development of its member States, foster regional integration, and promote international cooperation for Africa's development. Made up of 54 member States and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions in addressing the Continent’s development challenges. The strategic objective of ECA is framed around delivering ideas and actions for an empowered, inclusive and transformed Afri-ca in the framework of the 2030 Agenda for Sustainable Development and Agenda 2063 of the African Union through its three core functions, namely, its function as a think tank, its convening function and its operational function. For more information, go to https://www.uneca.org. These positions are in multiple offices of the Economic Commission for Africa. The incumbent will be stationed in one of the Commission’s Offices. The Programme Officer reports to the Director of the office.

Under the supervision of the Administrative and Finance Officer, the Administrative Assistant will carry out broad Administrative support functions including, but not necessarily limited to: Human Resources Management • Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separa-tion of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
• Initiate Consultant Job Opening in Inspira • Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy an-nouncements. • Reviews and processes personnel actions through UMOJA. • Advises staff on visa matters. • Preparation and review of Job Description and Transmission to ECA/HRSS and/or OHRM/UNHQ • Screen applicants' evaluation/screening and short-listing candidates for interview • Prepare memo to approval of shortlisted candidates to the Local Central Review Committee (LCRC) for approval • Provides advice and answers general queries on classification procedures and processes. • Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. General Administration • Provides assistance in drafting of host country agreements, budget agreements, or contributions for grants or other activities as appropriate. • Identifies and resolves diverse issues/problems as they arise and determines appropriate actions.
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field. • Performs other related administrative duties, as required (e.g., operational travel programme, moni-toring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and • maintenance of equipment, software and systems, organize and coordinate seminars, conferences and translations). • Assist in the preparation of report all safety and security incidents in and out of premises involving staff, dependants, properties and assets (thefts, assaults on staff members, accidents, etc.) • Assist the professional in the translation of documents in the ECA official languages Contract Administration • Assists with day-to-day administration of contracts between the UN and external contractors for out-sourced services. • Audits the contractors' invoices against the goods and services provided by the contractor and ap-proved by the UN. • Assists on Processing the payment of contractors' invoices and monitor payments. • Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

The main expected result is the following:

• Independently applies extensive administrative knowledge and experience across a wide range of human resources, work programming/planning, budget/financial management, and administrative tasks of the Department/Unit.

Adaptability and Flexibility, Commitment and Motivation, Communication, Empowering Others, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams.

Five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area.

The recruited UNV will be based in Niamey and will work in UNDP-Niger. In Niger, the climate is harsh, ranging from extremely hot in April and May to dry and cool between November and February. Niamey is the capital of Niger. The candidate could easily find accommodation possibilities in this city. The spontaneous welcome and hospitality of Nigeriens are among the hallmarks of this West African country. Living conditions in Niamey are good, as is access to health services. Vaccination against yellow fever is compulsory and vaccination cards must be presented at the entrance. Vaccines against meningococcal meningitis and hepatitis A and B are also recommended. Basic medicines are available in pharmacies, but it is recommended to bring specific medicines. There are several banks in Niamey and decent clinics, including the United Nations clinic. The security level in Niamey is 3 (moderate)

The selected Volunteer must follow from the start of his assignment all mandatory training for all United Nations.