UNICEF Mauritania Stretch Assignment: Supply & Logistics Associate, Senior Supply & Logistics Associate, Nouakchott, Mauritania (2 months)

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 2,057 USD.

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Stretch Assignment: Supply & Logistics Associate, Senior Supply & Logistics Associate, Nouakchott Mauritania.

Title: Supply & Logistics Associate, Senior Supply & Logistics Associate. Level: GS6-GS7 Reports to: Deputy Representative Operations Duration: 2 months Section: Operations, Nouakchott Location: Nouakchott, Mauritania Dates/Duration: Stretch assignment from 15 June 2024 to 15 August 2024 with the possibility of a one-month extension. Eligibility: All Fixed-Term, Permanent or continuing appointment UNICEF staff members currently working in UNICEF worldwide.

1.****Background:

The need to strengthen the operations section at the Mauritania country office creates the opportunity for a 2-months Stretch Assignment for a UNICEF colleague as Supply & Logistics Associate, Senior Supply & Logistics Associate (GS6-GS7).

2.Purpose of the Position:

Under the guidance of the Supply & Logistics Specialist, the Supply & Logistics Associate/Senior Supply & Logistics Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for more specialized supply chain work and requires advanced knowledge acquired through formal training and experience.

The function is characterized as highly independent and provides opportunities for Associates to lead and carry out responsibility for end-to-end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.

3.Duration:

This stretch assignment will be for a period of two (2) months with possible 1 month extension. The starting date for the successful candidate would ideally be June 15, 2024.

4.Key expected results:

Supply Chain Service Delivery and Response

Planning:

- In consultation with supervisor, provide input to the Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the supply chain operations.

- Support supply emergency preparedness and response activities including establishment of Long-Term Arrangements (LTAs), Procurement and Logistics Capacity Assessment and Contingency Plan update and pre-positioning of stock.

Procurement/contracting:

- In collaboration with supervisor, develop procurement management strategies and best practices which help to strengthen supply chain systems which significantly contributes to Programme results. Conduct market research in relevant areas for UNICEF and advice on best approaches to obtain best value for money and sustainable procurement. Support product innovation and market shaping initiatives for specific categories of supplies and services.

- Liaise with clients in planning procurement and contracting initiatives, supporting development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Identify opportunities to strengthen sustainability of supply chains.

- Ensure establishment of Long-Term Arrangements (LTAs) and act on specific procurement requisitions as might be required. In consultation with supervisor, review and provide inputs on Terms of References for service contracting and specifications for goods. Review technical evaluations to ensure equal assessment of suppliers and that scores are commensurate with comments.

- Prepare requests for award including submissions to Contract Review Committee. Prepare purchase orders and Institutional Services contracts in SAP (ERP – Enterprise Resource Planning system), and submit for relevant approvals, ensuring completeness of documentation in UNICEF systems.

- Keep stakeholders/partners informed on the progress. Liaise with suppliers and contractors, ensuring timely follow-up on delivery schedules and coordinate quality assurance inspections. Implement appropriate vendor management practices e.g. supply performance reviews. Monitor expiry of contracts and take timely action for renewal and/or closure.

- Ensure appropriate filing of procurement cases and maintain up to date records for future reference including for audit.

- Prepare procurement and supply reports (open SO, PR and Institutional Services Contracts), goods and services delivery reports. Conduct procurement analysis and provide inputs to reporting to management and programme colleagues on procurement status, timelines, trends and KPIs.

Alternative delivery mechanisms and procurement services:

- Support assessment of and collaboration with implementing partners including civil society, for establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).

- Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.

- Facilitate Procurement Services (PS) transactions in collaboration with programme sections and UNICEF Supply Division (SD). As appropriate, support CO counterparts on forecasting and costing of PS-channel supplies. Monitor the issuance of Purchase Orders (POs) and/or Copenhagen Warehouse Stock Transfer Orders on PS Sales Orders.

- Maintain up-to-date files for all Procurement Service transactions, including a system for monitoring the different stages of each transaction.

- Monitor the incoming pipeline of PS shipments. If required based on the division of responsibilities agreed in the Memorandum of Understanding (MoU) and Cost Estimate (CE), supervise the arrival, customs clearance, storage, packing and in-country distribution of PS commodities to the agreed delivery point.

- In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.

Partnership, coordination and collaboration:

- Support effective working relations with other agencies, local authorities and implementing partners through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common LTAs, bulk procurement, etc.).

- Support the Supply & Logistics Specialist in the organization of supplier meeting days both in Nouakchott and in the regions, and provide the information and data needed to update the supplier database.

- Support the Supply & Logistics Specialist in field presence activities such as capacity building of local suppliers in the regions and monitoring and evaluation activities such as End Users Monitoring.

- Monitor dashboard reports on a regular basis and coordinate with sections to ensure timely action is taken to address drifting performance indicators.

- Support national emergency logistics coordination structures and ensure alignment of UNICEF supply contribution and technical assistance with processes, systems and principles established under the same.

- Supporting in designing and delivering training, capacity building for external IPs (PCA partners, government counterparts, etc.) and internal stakeholders.

Other duties/responsibilities:

- Provides practical input on implementation of guidelines in the area of supply and logistics, in close coordination with the supervisor and/or Dep Rep Ops.

- Supports supervisor and eventually Dep Rep Ops, and updates staff on supply and logistics policies, procedures rules and regulation. Implements the appropriate application and interpretation of S&L rules, regulations, policies and procedures.

- Keeps supervisor abreast of potential problem areas, prepares reports on supply and logistics matters as required.

- In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.

5.Minimum Qualifications and Competencies

1. Education Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, logistics, business administration, contract/commercial law, or another relevant technical field.

2. Experience A minimum of 5 years of progressively responsible experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.

3. Language Requirements Fluency in French is required.

6.Funding arrangement:

This is a temporary development opportunity and there will be no changes to the staff member’s status (position number, level, etc.).

The Office will cover the ticket for economy class travel and 100% of Nouakchott DSA rate for the first 4 weeks and 50% for the remain of the period.

Interested UNICEF staff should discuss this opportunity with their supervisor and seek the approval of their management before applying.

The staff member's salary will continue to be paid by the releasing office during this assignment. Mauritania Country Office will pay for economy class travel and 100% of Nouakchott DSA rate for the first 4 weeks and 50% for the remain of the period.

7. Application Process

Discuss this assignment with your supervisor and obtain supervisor and management’s agreement before applying. The agreement of the supervisor is a prerequisite for this stretch assignment. Upon receipt of supervisor’s agreement, please apply through TMS with the following documents:

a- Your up-to-date e-recruitment profile.

b- Your two latest PERs.

c- A cover letter.

d- A signed approval letter from your supervisor.

Candidates considered potentially well matched for the stretch assignment will be contacted for a short interview. Supervisors may also be contacted for references.