Supply Chain Officer (Logistics)

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The Logistics /Warehouse Officer updates supervise and control all the DRC Warehouse/Stores in coordination with Site Logistic officers/Assistants. The main objective is to run and maintain an efficient and transparent logistics inventory system, which responds to the current needs of the country operations, including Emergency responses and complies with the DRC operations handbook.

Responsibilities:

• Understand, respect and control DRC policies and procedures. Focus on supporting transparency and accountability of the organization.
• Maintain a strong working relationship with DRC Programme
• Maintain accurate systems and regularly updating Warehouse, Assets and GPE Database.
• Assist Logistics department for preparation of any reporting required in terms of Stock, Asset, GPE Reports, Deliveries, Goods Received and compliance documentation.
• Position’s Specific Objectives and responsibilities
• Maintaining and updating records of all inventory/Asset on DRC ERP Software, Dynamic and Offline databases.
• Responsible for physical inspection of Warehouse/Stores to be done on a regular basis, also ensuring that the stock is stored correctly and rotated effectively according to DRC Warehousing Procedures.
• Responsible for physical inspection of assets/GPE to be done on a regular basis.
• Play a key role in asset verification and physical count in delegation committee.
• To maintain record of attractive equipment handover/ take over to ensure good tracking.
• Prepare damage/ loss report for assets/ GPE.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Issue Asset/GPE as required to the area office staff.
• Maintain good work standards and controls, ensuring proper stock handling, record keeping and storeroom methods.
• Effectively manage analyses and sort all incoming and outgoing materials.
• Review requests; authenticate all issuing and receiving documents
• Refueling of vehicles and generators.
• Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
• Ensure efficient servicing and maintenance system of all vehicles according to DRC fleet guidelines.
• Control over vehicle logbooks on a monthly basis for reports.
• Accurate record-keeping and monitoring of fuel consumption.
• Preparing a monthly fuel consumption report for Logistic Department in Kabul.
• Consolidate fuel consumption with fuel purchases.
• Preparing a monthly service and vehicle repairing report to logistics department Kabul.
• Act as the focal point for sending vehicles for repair and service to workshop and keep record individual for vehicles.
• Provide service timely to the area staff and teams when it comes to signing out equipment and expendables.
• Perform any other tasks as instructed by the area manager.
• Close coordination with the local procurement team to handle the procurement of goods and services required for area office.
• Additional task for this Log Officer duty station will be DRC Helmand, but he will also be Traveling to Kandahar and any region asked by the supervisor or support Team Leader as roving.
• Any other tasks assigned by the supervisor

Filing

• Ensure that an organized filing system is in place.
• Support Logistics Manager in the provision of accurate updated documentation in case of an audit
• Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
• Ensure that an organized filing system is in place, which should include records of work done and vehicle performance records.
• Ensure that the preposition spare parts stock at an appropriate level according to needs and availability.
• Provide oversight on the management and maintenance schedule for generators, ensuring they are maintained and serviced.
• Provide weekly work plans and monthly reports to project manager and logistic officer and actively participate in the weekly/ monthly coordination and departmental meetings.
• Adhere fully to the DRC Code of Conduct.
• Any other task and duties assigned the by Line Manager, such as providing cover for a colleague who is away.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Minimum 3-year working acquirement at the organization
• Experience in working with Supply Chain - Logistic
• Experience in following organizational policies and procedures
• Good organizational attitude

Education/qualifications:

• Bachelor

Languages:

• Dari
• Pashto
• English

We Offer:

Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? When applying for this position, all applicants must send a letter of motivation and DRC Job Application form, you can access our job application form from the below link.

DRC Job Application form link: https://www.acbar.org/Document/8060869251.docx

Note: Please attach the completed application form instead of CV along with your letter of motivation to the official DRC Job portal address mentioned in the job vacancy, Only DRC Job application form will be considering, please do not attached your CVs.

Females are highly encouraged to apply.