Supply Chain Officer ( Afghan Nationals Only )

Job Description

- Ensures that all goods received have been properly documented and sent to the fields and or handed over to the Warehouse in charge for recording and further release to the relevant requestors. - To advise the Storekeeper on delivery and documentation of goods in Kunduz. - On delivery of assets, ensure that the assets are registered and tagged as per the IRC policy and procedures. - Coordinate ahead of time with Warehouse and Asset Unit for expecting deliveries of goods to the warehouse and submit necessary support documents for in time receipt and space availability - To ensure taking part in the tender criteria setting goals and understand IRC procurement policies and procedures including Standard Operating Procedures. - To train bid evaluation committee while sitting scores criteria for each tender document to ensure bids are scored in a transparent manner - Maintain up to date vendor lists - Coordinate with Procurement Manager all day-to-day procurement planning and execution - Prepare payment requests as per policy and submit to Procurement Manager for review. - Support the development of procurement specifications - Process approved Purchase requisitions through the procurement software ensuring data accuracy. - Initiate and process Request for quotations (RFQ) and PO). - Train and certify procurement committee members and participate in tender meetings and evaluations. - Prepare bids analysis and other bidding documents for approval. - Conduct negotiations with suppliers that is transparent and documented. - Review procurement documents for accuracy before taking payment for approval. - Collaborating with all departments by Coordination with finance, grants, and program to ensure smooth and timely procurement - Cooperate supply chain department on day-to-day activities - Ensure compliance to Supply Chain policies and procedures and maintain an efficient procurement system for field office. - Ensure IRC asset property and inventory lists updated on daily bases. - Maintain an efficient and secure storage system. - Maintain effective stock keeping systems include use of bin cards stock or inventory re-order point tracking and security systems. - Ensure timely delivery of goods to programs / requestors. - In liaison with finance undertake quarterly auditing of stores. - Oversee management of transport fleet (maintenance & allocation). Ensure that departments have reasonable access to vehicles for work purposes. - Ensure proper tracking of all IRC assets including maintenance of asset listing. Distribute monthly supply chain reports to the Supply Chain Coordinator and filed when requested.

Qualifications