Supply Chain Management Senior Assistant

Contract

This is a LICA-5 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA-5 contracts.

Background Information - Myanmar

Background Information – Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and funds management, and the provision of quality pharmaceuticals and medical equipment. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal #3 on good health and well being by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund in Myanmar since 2011 and in Asia since 2013. The Global Fund, which has been providing financial support to the Greater Mekong Sub-Region for malaria programs since 2013, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements, in collaboration with selected Sub-Recipients (SRs) from the National Programmes, international and local non-governmental organizations and United Nations agencies.

Background Information - Job-specific

UNOPS Asia Region Health Cluster (ARHC) is the UNOPS center of excellence for pharmaceuticals and health products procurement and as PR procuring health products for all its SRs under the GF funding and funding from MoHS Myanmar. The Supply Chain Management Senior Assistant will be working within the Global Fund PSM unit under the direct supervision of the Logistics Analyst and overall guidance from Logistics Officer, the incumbent performs and may supervise personnel in delivering, technical and support services covering specialized and non-specialized processes and transactions for discrete work areas in Logistics, ensuring efficient, client oriented and effective service delivery. The Supply Chain Management Senior Assistant promotes a client, quality and results-oriented approach, ensuring utilization of office resources in a most cost-effective manner.

Functional Responsibilities

Sub-recipient (SR) and Implementing Partner Support - Ensures effective and efficient provision of Logistical support meeting client needs and in compliance the policies and procedures governing UNOPS procurement activities, the procurement and quality assurance policies of The Global Fund as well as the governmental Laws and Regulations linked with the importation and distribution of goods and pharmaceutical products in country covering: - Coordinates and assists processes and services in shipment plans, transportation services and insurance, storage and delivery to clients. - Participate in physical verification of inventory items ensuring stores and equipment are being well maintained, and that supplies are stored safely and securely. - Communicate with the SR logistics team on shipment details and assist in related administrative matters. - Assist SR field implementation of in-country Logistics Management Information System (LMIS). Will require travel to states/regions/townships within Myanmar. - Assist in budget preparation and forecasting stock requirements for SR. - Analyse and review stock movements and supply data and ensure SRs maintain adequate stocks. - Prepares payment related documentation for certification purposes and assists in the payment process. - Assist Procurement and Supply Chain Management related activities.

Routine support to Team Management - Assist in management of Supply Chain Management/ Logistics team in execution of standard office transactions, processes and client services for work areas, ensuring full compliance with UNOPS rules, regulations, policies and strategies and knowledge of the work areas.

• Assist in the engagement and provision of high quality results and services of the team through effective work planning, efficient coordination and performance management.

• Perform other related duties as assigned.

  Knowledge building and Knowledge Sharing

• Assist the training and learning initiatives for sub recipients on Logistics related topics.
• Collect feedback, ideas, and knowledge about processes and best practices and utilize productively within the team and with the SR.

Education/Experience/Language requirements

Education

• Completion of secondary school is required.
• A Bachelor degree in Logistics and Supply Chain Management related field, Pharmaceutical Management related field, Business Administration or equivalent is desirable and may substitute some of the required years of experience.

Experience

• Minimum of five years of relevant experience in logistics or supply chain management in national, international public or corporate and business organizations is required.
• Knowledge of Good Storage and Distribution Practices established by the World Health Organization would be an asset.
• Some experience in UN system organizations or INGO is desirable.
• Proficiency in computers and office software packages (G Suite) and experience in handling web-based management systems is essential.
• Experience in use of Enterprise systems is desirable.
• Knowledge on implementation and managing Logistics Management Information Systems is desirable.
• Logistics/Inventory planning background would be an asset.
• Knowledge of government rules and regulations on Import/Export/Customs Clearance will be an asset.
• Understanding of Incoterms 2020 required.

Language requirement - Full working knowledge of English language and Myanmar language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: ICA

Contract level: LICA5 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.