Senior Human Resources Assistant

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UNOV - United Nations Office at Vienna

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Application deadline 1 year ago: Tuesday 29 Mar 2022 at 23:59 UTC

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Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

Org. Setting and Reporting This position is located in the Planning, Contracting and Reporting Unit (PCRU), Staffing, Diversity and Outreach Section (SDOS), Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV) in Vienna. The Senior Human Resources Assistant reports to the Chief of the Unit.

For more information on UNOV or UNODC, please visit the websites: www.unov.org or www.unodc.org

Responsibilities The incumbent will lead the team responsible for Organizational Design and Job Evaluation in PCRU. Within limits of delegated authority, the Senior Human Resources Assistant will be responsible for the following specific duties:

Organizational design and workforce planning (WFP): - Guide stakeholders with regard to WFP and support complex management processes that involve alignment of existing and future staffing structures, including during restructuring and reorganization exercises. - Support the implementation of the workforce plan; monitor and prepare reporting of the action plan; ensure that staffing tables are clean and up-to-date. - Provide expert advice on organizational design, on designing the ideal structure, nomenclature and optimal workforce distribution in line with operational and strategic plans including job (re-)classification, re-profiling of individual roles and workforce planning. - Review, provide advice and prepare recommendations for ideal organizational design and structures, staffing details and distribution of contract types for UNODC field offices. Participate in, and coordinate input for, Secretariat-wide and UNOV/UNODC (pilot) projects for planning tools and strategies to facilitate strategic staffing and planning for future workforce requirements in line with WFP guidelines designed by the Department of Operational Support (DOS) and the Department of Management Strategy, Policy and Compliance (DMSPC).

Job evaluation and classification: - Lead and coordinate the review and processing of requests for classification. Analyze and evaluate Job Descriptions/Profiles (JD/JP) and Terms of Reference (ToR) in accordance with the available classification master standards. - Provide expert advice and respond to queries on classification policy issues, rules, procedures and processes, including job content, level, functional titles, job codes and networks, organizational set-up, reporting lines, drafting ToRs and JD/JPs. - Prepare classification notices and advices, lead classification desk audits and prepare desk audit reports. Coordinate administrative support on classification appeals. - Prepare and review a variety of correspondence and communication related to classification activities and initiate follow-up actions. - Review and prepare updates of existing UNODC Generic Job Profiles, design new UNODC GJPs if required. - Design, update and maintain classification website. - Keep abreast of any changes in policy or new initiatives related to classification, and interlinkages with Inspira, SAP/Umoja and the in-house databases.

Clearance of Programme/Project documents: - Lead the review of UNODC project documents, project revisions, country and thematic programmes submitted for HR comments and inputs, propose/advise on changes/adjustments/amendments. - Clear in the Umoja Integrated Planning, Monitoring and Reporting Solution (IPMR) technical cooperation project documents and revisions from the HR perspective by reviewing project management mechanisms and structures, project staffing tables, assigned roles of project staff, Job Profiles/Terms of References, organizational setup of the project team and reporting relationships.

General - Review and analyze the recommendations and findings of related internal and external audits, prepare recommendations to address referenced issues, monitor and prepare updates of the implementation of recommendations. - Design, implement and monitor statistics on all assigned work areas. - Supervise the maintenance of automated databases and the centralized reference and filing systems. - Undertake research on a range of HR related issues and prepare notes/reports. - Conduct research on precedents, policy rulings and procedures. - Prepare written response to queries concerning HR related matters. - Train and provide supervision to new and lower-level staff in the unit. - Perform other work-related duties as required.

Competencies - Professionalism: Has knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. - Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. - Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent.

Job - Specific Qualification Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. The GGST is a proctored entry-level examination at the duty station. Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Work Experience A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required.

In-depth experience in job evaluation and the application of classification standards is required.

Experience working with human-resources modules of an enterprise resource planning (ERP) system, preferably SAP, is desirable.

Experience working in the United Nations system or other similar international organization is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Education qualification exceeding the specified requirement of this job opening including university degrees and certificates shall not give rise to additional entitlements or benefits, or facilitate a move to the Professional category. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 2 years ago - Updated 1 year ago - Source: careers.un.org