Senior HR Assistant (Senior Recruitment Coordinator)

Human Resources

Overview

Manage end-to-end recruitment processes and enhance candidate experience.

You have:

• Bachelor’s degree and a minimum of 4 years of professional experience in recruitment operations, HR administration, or managing high-volume transactional processes.
• Strong business-level proficiency in English, with the ability to communicate clearly and professionally across written and verbal formats.
• Demonstrated ability to deliver excellent customer service and manage multiple stakeholders with responsiveness and professionalism.
• Proven experience coordinating end-to-end recruitment processes, including scheduling, documentation, and onboarding, is a distinct advantage or high-volume activities in an HR or administrative role.
• Solid skills in Microsoft Office (Word, Excel, PowerPoint) required; familiarity with recruitment systems is a plus.
• Strong analytical skills and attention to detail, with experience in tracking metrics and maintaining accurate records, are a plus.
• Ability to manage candidate communications and ensure a transparent, timely, and positive recruitment experience.
• Comfortable working in a fast-paced, deadline-driven environment with shifting priorities.
• Positive, open, and discreet team player with the ability to work effectively across cultures and functions.
• Resourceful and proactive in identifying issues and proposing solutions to improve recruitment delivery.

Senior HR Assistant (Senior Recruitment Coordinator)

Job #: req34714 Organization: IFC Sector: Human Resources Grade: GD Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Dubai,United Arab Emirates Required Language(s): English Preferred Language(s): Closing Date: 11/11/2025 (MM/DD/YYYY) at 11:59pm UTC Description

Build a career with impact. Working at the World Bank Group (WBG) provides a unique opportunity to help countries solve their greatest development challenges. As one of the largest sources of funding and knowledge for developing countries, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, the WBG works with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions, and mobilizing private capital to create a world free of poverty on a livable planet. For more information, visit www.ifc.org.

The Senior Recruitment Coordinator, based in Dubai or Riyadh, plays a critical role in delivering high-quality, timely, and inclusive recruitment services across the full lifecycle of talent acquisition, aligned to the Middle East and Asia. This role supports the strategic evolution of the WBG Global Talent Acquisition Team by embedding operational excellence, candidate experience, and data-driven decision-making into day-to-day activities.

The position will report to a Global Talent Acquisition Team Lead, based in Washington, DC, with a delivery line to our Middle East & Asia Recruitment Officers based in Riyadh and New Delhi.

Duties and Accountabilities

End-to-End Recruitment Execution

• Manage requisitions from job posting to onboarding, ensuring alignment with workforce plans, diversity goals, and time-to-fill targets.

• Coordinate job-launch meetings, interview scheduling, assessments, and candidate system communications.

• Administer background screening, appointment letters, and onboarding workflows.

Stakeholder Engagement

• Serve as a liaison to ensure smooth process flow and timely updates between Talent Acquisition and Hiring Managers.

Candidate Experience

• Ensure transparency and responsiveness throughout the recruitment process via initiation of system communications and email.

Sourcing and Longlisting

• Conduct resume reviews and longlisting with attention to role requirements.

• Leverage LinkedIn, silver medalist pools, and internal pipelines to strengthen candidate quality via candidate generation techniques.

Data and Compliance

• Track requisition status and recruitment metrics using dashboards and trackers, and ensure compliance with interview documentation, selection committee guidelines, and audit requirements.

Process Optimization

• Contribute to continuous improvement efforts, including automation, Quality Control tracking, and system enhancement testing.

Selection Criteria

Preference will be given to local talent, that is, applicants who are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.

• Education & Experience: Bachelor’s degree and a minimum of 4 years of professional experience in recruitment operations, HR administration, or managing high-volume transactional processes.

• Communication: Strong business-level proficiency in English, with the ability to communicate clearly and professionally across written and verbal formats.

• Client Service: Demonstrated ability to deliver excellent customer service and manage multiple stakeholders with responsiveness and professionalism.

• Process Management: Proven experience coordinating end-to-end recruitment processes, including scheduling, documentation, and onboarding, is a distinct advantage or high-volume activities in an HR or administrative role.

• Technical Proficiency: Solid skills in Microsoft Office (Word, Excel, PowerPoint) required; familiarity with recruitment systems is a plus.

• Data Handling: Strong analytical skills and attention to detail, with experience in tracking metrics and maintaining accurate records, are a plus.

• Candidate Experience: Ability to manage candidate communications and ensure a transparent, timely, and positive recruitment experience.

• Adaptability: Comfortable working in a fast-paced, deadline-driven environment with shifting priorities.

• Collaboration: Positive, open, and discreet team player with the ability to work effectively across cultures and functions.

• Initiative & Problem-Solving: Resourceful and proactive in identifying issues and proposing solutions to improve recruitment delivery.

Salary & Benefits:

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; paid leave, including parental leave; and reasonable accommodations for individuals with disabilities. Explore the full range of our worldwide benefits here: https://www.worldbank.org/en/about/careers/benefits.

The World Bank Group is committed to providing competitive compensation and transparency in salary ranges. For most of our positions, we generally offer starting salaries between the minimum and the midpoint of the salary scale, commensurate with your skills, experience, and qualifications. For more information, visit the WBG Compensation Scales site: https://www.worldbank.org/en/about/unit/human-resources/HQ-AND-CO-COMPENSATION-SCALES.

WBG Culture Attributes:

1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders. 2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact. 3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

Apply now

Potential interview questions

Added 8 months ago - Updated 7 months ago - Source: worldbank.org