Recruitment Assistant (Senior HR Assistant)
Support end-to-end talent acquisition in the region
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Overview
Support end-to-end talent acquisition in the region
You have:
- Bachelor’s degree and a minimum of 4 years of professional experience, or equivalent education and experience.
- Strong business-level proficiency in English, Spanish and Portuguese
- Excellent customer service skills and responsiveness to client needs.
- Ability to thrive in a fast-paced environment, meet deadlines, and achieve performance metrics.
- Initiative, resourcefulness, and creativity in solving problems and completing tasks.
- Proficiency in Word, Excel, and PowerPoint.
- Sensitivity and adaptability in a multi-cultural environment.
- Familiarity with recruitment and HR systems/software is a bonus.
- Experience as a recruitment coordinator and work experience in one or more LAC region country is preferred.
Recruitment Assistant (Senior HR Assistant)
Job #: req32059 Organization: IFC Sector: Human Resources Grade: GD Term Duration: 3 years 0 months Recruitment Type: Local Recruitment Location: Sao Paulo,Brazil Required Language(s): English, Portuguese, Spanish Preferred Language(s): Closing Date: 3/9/2025 (MM/DD/YYYY) at 11:59pm UTC Description
IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.
IFC’s Human Resources (HR) Department provides strategic partnership to the business to develop and implement workforce strategies. The HR department includes three Centers of Expertise (COEs) -- Strategy & Organizational Effectiveness, Global Talent Acquisition & Mobility, and Talent & Incentives – and two Client Services teams providing support to HQ and regions.
We are seeking a Recruitment Assistant to be based in Sao Paulo, Brazil, to support the end-to-end talent acquisition requirements in our Latin America and Caribbean (LAC) region, in this recruitment support position. The position will report to the Global Recruitment Program Lead, based in Washington DC, with a delivery line to our LAC Recruitment Officer.
Duties and Accountabilities:
• Support and execute the full lifecycle recruitment process from job posting to candidate onboarding for all requisitions in the region, ensuring adherence to metrics on time to fill, workforce plan completion, diversity of hires, Hiring Manager experience, and candidate experience.
• Proactively follow up with Recruitment Officer and Hiring Managers to track recruitment status and manage the recruitment and appointment process, including posting vacancies, updating candidate status, scheduling job launch meetings and interviews, administering recorded video interviews and assessments, managing online interview forms, liaising with candidates to gather required information, coordinating on the salary offer, issuing the appointment letter, coordinating with global mobility teams on benefits and relocation, initiating onboarding, and administering the background screening process.
• Conduct resume review and longlisting, with due attention to business requirements.
• Provide a positive candidate experience by ensuring a clear and transparent process, providing timely communication, and seeking and incorporating candidate feedback.
• Track requisition status and relevant metrics to ensure timely and quality delivery.
• Support recruitment drives and batch hiring processes for the region.
• Assist Recruitment Officer in developing and maintaining talent pipelines and candidate sourcing channels.
• Support talent outreach events in the region and actively promote IFC as an employer of choice.
Selection Criteria
• Bachelor’s degree and a minimum of 4 years of professional experience, including organizing, administering, and maintaining large recruitment volumes, or an equivalent combination of education and experience.
• Strong business-level proficiency in English, Spanish and Portuguese, with the ability to communicate clearly and effectively in all three languages, including preparing professional emails, reports and actively engaging in meetings.
• Excellent customer service skills and responsiveness to client needs, with the ability to manage multiple clients with high expectations.
• Initiative, resourcefulness, and creativity in solving problems and completing tasks.
• Positive, open, collaborative, and discreet, with the ability to maintain confidentiality.
• Ability to thrive in a fast-paced environment, meet deadlines, and achieve performance metrics.
• Sensitivity and adaptability in a multi-cultural environment.
• Proficiency in Word, Excel, and PowerPoint.
• Ability to interpret data and trends and strong attention to detail.
• Familiarity with recruitment and HR systems/software is a bonus.
• Experience as a recruitment coordinator and work experience in one or more LAC region country is preferred.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Potential interview questions
| Can you describe a time when you successfully managed a high volume of recruitment? | This assesses your experience and ability to handle multiple recruitment processes effectively. | Provide specific examples of recruitment challenges you faced and how you overcame them. |
| How do you ensure a positive candidate experience during the recruitment process? | This question evaluates your understanding of candidate engagement and communication. | Pro members can see the explanation. |
| What tools or systems have you used for recruitment and how did they help you? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to work with a diverse team. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What metrics do you think are important to track in the recruitment process? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
worldbank.org
