RATIONS ASSISTANT

Senior Logistics & Procurement

Overview

Manage food requisitioning and ensure timely delivery of rations services

You have:

• High school diploma or equivalent is required; combination of technical school in food sciences, procurement, food industry, catering service or supply chain management is desirable.
• A minimum of eight (8) years of progressively responsible experience in logistics and supply operations, inventory management, procurement or a closely related area including at least 1 year of supervisory experience is required.
• Experience working in SAP such as Umoja or ERP platform is required.
• Experience with MS Office applications (Word, Excel, Power Point) and other relevant software packages is required.
• Fluency in English (both oral and written) is required; Knowledge of French is desirable.
• Professional training/certification technical certification in SCPT, CPRT and power BI is desirable.

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), in Bamako. The principal duty of the Rations Assistant is to work in collaboration with UN Guard Units for food requisitioning, Quality Assurance verification and timely food/services deliveries. The incumbent is also responsible for record keeping, acquisition plan, invoice verification for timely payment by Finance.

Responsibilities

Within delegated authority, the Rations Assistant, FS-5 will be responsible for the following duties:

• Prepares demand and acquisition plan and ensures efficient procurement actions avowing any shortage and overage. • Prepares budget and related reports for Life Support Section • Provides data for planning general supply and services budget. • Prepares distribution plan, drawdown plan and tracks the progress regularly. • Responsible for financial and invoicing activities of the unit. • Assists in coordinating with the relevant parties in rations supply chain such as rations supply, warehouses, vehicles to ensure that food delivery procedures are in line with stated QA, health, hygiene requirements and terms and conditions in the rations supply contract(s), Hazard Analysis at Critical Control Points (HAACP), CODEX, the UN Rations Management Guideline and Standard Operating Procedures (SOP) and other relevant international and UN Specifications. • Updates and Implements supply-related Standard Operating Procedures (SOPs) including on Receiving and Inspection, Quality Control (QC)/Quality Assurance (QA), inventory control, reporting, and invoice processing. • Supervises the process for monitoring consumption, inventory-control, stock-checking and write- off to ensure security availability and accountability of Rations and associated UNOE assets. • Assists the Property Management Task Force in asset disposal and write off planning. • Provides technical inputs as required in the development and implementation of Rations and service contracts, including in preparing Statements of Work, technical evaluations and presentations to Local Committee on Contracts. • Assists in the implementation of internal controls for Contingent rations management and rations record management; documents cases of non-compliance or poor performance and liaises with the Contract Management Section/Unit for review and referral to UN Headquarters (UNHQ), as appropriate. • Implements the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trail. • Assists in monitoring and analysing contract performance to ensure compliance with contract terms, schedules, and cost objectives. • Assists the Contract Management Section/Unit in the resolution of contractual disputes in the course of contract implementation. • Assist in the management, guidance, development and train staff under his/her supervision. • Performs other related duties as required.

Competencies

Professionalism: Sets and achieves food rations goals and objectives. Manages the food rations operations of the region he/she is deployed. Has skills in Electronic Rations Management (ERM), Serves as an effective advisor and forms strong partnerships with relevant official and others involved in all food rations operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. A combination of technical school in food sciences, procurement, food industry, catering service or supply chain management is desirable.

Job - Specific Qualification

Professional training/certification technical certification in SCPT, CPRT and power BI is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in logistics and supply operations, inventory management, procurement or a closely related area including at least 1 year of supervisory experience is required.

Experience working in SAP such as Umoja or ERP plant form is required.

Experience with MS Office applications (Word, Excel, Power Point) and other relevant software packages is required.

Experience in managing support services in support of or in a field operation of the United Nations system or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required; Knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org