Programme Management Intern

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

Background Information - Job-specific

THMCO

The Thailand Multi Country Office (THMCO), established in 2017, supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises five main business units: THMCO Thailand, THMCO Indonesia, THMCO Pacific Operations Cluster, THMCO Papua New Guinea and, THMCO China.

Functional Responsibilities

Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.

Under the direct supervision of the Project Manager, the intern role is to support the project management activities within the COVID portfolio. Among the task assigned to the intern:

• Researching and analyzing information on projects and partners, assisting the Project Manager with project implementation, preparing project management documents and communication materials.
• Supporting the Project Manager with activities with particular focus on the implementing the project and procurement plans , coordinating the quarterly and monthly assurance tasks, as well as improving the Project Management compliance.
• Supporting the Project Manager in providing routine oversight and analysis of projects’ financial and procurement data within the available dashboards, working on oneUNOPS and internal monitoring tools available.
• Providing support in the preparation of analysis reports by the Project Manager.
• Providing help in the daily communication with projects’ stakeholders and all parties involved.
• Drafting of high quality communication and documentation to provide guidance on UNOPS Process and Quality Management System and other applicable UNOPS policy/guidelines/regulations (eg Presentations, Standard Operating Procedures).
• Performing secretarial duties by taking meeting minutes during project management meetings.

• Supporting the preparation of briefing materials ahead of meetings between UNOPS and partners.

• Providing administrative support to the Project Manager or Head of Programme when required.

• Performing other duties when required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - Minimum First level university degree (Bachelor’s or equivalent) in International Affairs, Social Sciences, Human Resources, Business Administration, Project management or Engineering Background is required. - Must be enrolled in a university programme such as Master's or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship. - Prior project management certification is highly desirable.

Experience:

• Some professional experience in the field of International development, Project Management, Administration, Engineering or any other relevant field is desirable.
• Strong computer literacy in MS Office standard programs, in particular proficiency in MS Word, PowerPoint and Excel is required, or equivalent google suite applications.
• Experience in Google Data Studio is desirable but not required.
• Excellent interpersonal and communication skills and attention to details.
• Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.
• Flexibility and adaptability to work under pressure and able to manage multiple priorities.
• Ability to work in an international/ multicultural environment.

Language:

• Fluency in both written and oral English is required.
• Fluency in Thai is desirable

Contract type, level and duration

Contract type: Internship Contract level: Intern Contract duration: 6 months with possibility of extension based on satisfactory performance

For more details about UNOPS Internships, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is based in a family duty station.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

**Thai Nationals are highly encouraged to apply.***