Program and Finance Assistant

Contract

This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

UNFPA is the leading UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

The Programme/Finance Assistant to ensures proper and effective use of UNFPA’s and external partners’ resources in terms of the following: ● Effective and accurate financial resources management and oversight; ● Support Programme Officers in development and monitoring of IP WPs; ● Support HACT audits exercise and other assurance plans; ● Maintenance of accurate financial records; ● Back-stops the IOM where necessary.

Within the delegated authority and under the supervision of Project Coordinator his/her designated mandated representative(s), the UNV Program and Finance Assistant will support in the following: ● Supports the monitoring of programme financial performance non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and suggests remedial action; ● Supports the preparation and monitoring of programme budgets and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency and respond to audit issues; ● Supports financial reporting of Implementing Partner(s) and clearance of direct payments in a timely manner. Performs quarterly eFACE to OFA reconciliations; performs FACE to CDRs reconciliations and ensure these are approved and filed; ● Support, routine implementation and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports. ● Support monitoring of programme / projects financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action. ● Provide logistical support to projects through coordinating related meetings, workshops and events. ● In collaboration with the IOM and members of the inter-agency HACT working group, provides support for timely and quality assurance planning and implementation, and suggests areas for improvement for IPs working with UNFPA; ● Assists in the management of projects by monitoring expenditures, and preparing budget revisions according to the needs of the Country Office; ● Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way; ● Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency in full compliance with UNFPA rules, regulations, policies and strategies; ● Contributes to strengthening UNFPA’s internal and Implementing Partners capacities to manage funds; ● Carry out any other duties as may be required by UNFPA leadership.

Values: • Exemplifying integrity, • Demonstrating commitment to UNFPA and the UN system, • Embracing cultural diversity, • Embracing change

Functional Competencies: ● Advocacy/ Advancing a policy-oriented agenda ● Leveraging the resources of national governments and partners/ building strategic alliances and partnerships ● Delivering results-based programmes ● Internal and external communication and advocacy for results mobilization

Core Competencies: • Achieving results, • Being accountable, • Developing and applying professional expertise/business acumen, • Thinking analytically and strategically, • Working in teams/managing ourselves and our relationships, • Communicating for impact

● Completed Secondary Level Education required. ● First level university degree in Finance, Business, Public Administration or similar discipline desirable. ● Six years of relevant experience in administration, finance or office management. ● Proficiency in current office software applications, web-based management and ERP financial systems.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.