Grant Finance Officer

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Grant Management and donor compliance

• Track the grant project status (burn rate, dashboard, finance health tracker, portfolio status)
• Perform the grant budget analysis and discuss with the Grant Finance Coordinator and budget holders
• Work closely with project manager as well as with other finance officers on donor compliance issues and procedures, advice on possible disallowed costs and budget amendment(s).
• Prepare budget entries in ledger B/G
• Closely monitor grant and spending status and propose budget revision and/or no cost extension as appropriate for grants in close coordination with Project Manager, Finance Coordinator – Grant Management and implementation team
• Draft the Donor’s Financial Reports and submit it to Finance Coordinator – Grant Management and Program Manager in donor required format on a timely basis.
• Conduct regular discussion with Project team on variance analysis and action planning based on the financial report.
• Maintain a strong control environment in the project by ensuring compliance to WVI financial policies, grant/donor
• Orient and regular feedback to the Project team on finance codes, procedures and policies
• Assist the Finance Coordinator – Grant Management in project closing

Co-beneficiaries/Subgrant monitoring

• Assist the Finance Coordinator – Grant Management and GAM in the partners selection process (due diligence) to review and complete the required documents
• Work with GAM team and partners during the budget development process for new grants
• Conduct capacity building of partners ensuring compliance to donor requirements.
• Conduct orientation to partners in accordance to Donor’s compliance
• Conduct financial review and assessment of partners ensuring that all concerns or findings are properly address and will resolve in a timely basis.
• Review the partners expenditure reports and perform the data entries of partners transactions/liquidation in SUN system
• Attend donor’s call meetings and regularly communicate grants financial management practices and updates to colleagues in Project team, finance, GS etc.

Bank payments and journal entries

• Verify all vouchers for accuracy and completeness of supporting documentation.
• Maintain Staff Advances, and related supporting schedules.
• Perform daily Sun System journal entries and other Sun entries.
• Support for month-end and year-end closure and submission of relevant documents and reports for FFR database.
• Verity the payment request aligns with WVI financial policies and procedures

Required Professional Experience

• At least three (3) years working in grant and sub-grant management
• Experience working in managing the EU, ANCP, MFAT and KOICA grant funded
• Experience working in an international organizations, related institutions and/or private sector;
• Experience working in a multi-cultural setting and environment
• Proven record and knowledge on project accounting that involving analysis of cost and/or performance data as well as prepare and/or analyse financial statement
• Proven knowledge and ability to use accounting system, Sunsytem will be an advantage;
• Experience dealing with financial audit
• Experience working in an emergency response operation in an international organization will be an advantage;

Required Education, training, license, registration, and certification

• Bachelor's degree in accounting in one or more of the following disciplines: Accounting, Finance Management and/or relevant field with.
• A recognized professionals accounting or finance certification is desirable

Preferred Knowledge and Qualifications

• Good analytical skills and a demonstrated ability to take initiative and think creatively and innovatively.
• Ability to work multitask, independently and under pressure

Applicant Types Accepted:

Local Applicants Only