Procurement Specialist

Volunteering Admin Logistics & Procurement Finance & Economy

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Reporting to the Operations Manager, with matrix reporting to the Regional Procurement Analyst/Specialist and under the overall guidance of the Chief of Procurement, the Procurement Analyst facilitates the management of procurement and promotes a strategic approach to sourcing within the Office in all areas from procurement process of goods and services, procurement contracts, long-term agreements, lease agreements. This facilitation role is designed to add value and effectiveness to the management of procurement within the office, while in no way creating an added layer of bureaucracy between the field and the Country Office (CO), and all accountabilities and duties must reflect this overarching principle. In effect the incumbent acts as the interface between the field and the CO on several procurement areas.

The Procurement Analyst will ensure that procurement process in the office is in line with UN Women goals, plans, and strategies, and in compliance with applicable procurement policies and guidelines. The incumbent will assist the Local Procurement Review Committee in ensuring compliance of procurement within the Office with corporate guidelines. S/he will keep the Operations Manager aware of procurement and compliance issues within the CO that require the attention of the Colombia senior management team.

1. Coordinate the procurement and strategic sourcing activities across the Colombia office in accordance with UN Women rules and regulations, policies, and strategies:

• Provide professional expertise and technical support to the management of the Country Office on procurement issues and deliver authoritative clarification and briefs on the interpretation/application of UN Women Rules, Regulations, and policies regarding procurement. • Monitor and track procurement progress and compliance within the country, using effective oversight tools. • Provide technical support in designing and maintaining a client-oriented procurement management system. • Regularly update and maintain corporate procurement reporting and analysis. • Ensure compliance and follow up on the implementation of Audit recommendations related to procurement within the office. • Conduct periodic expenditure analyses to support the development of the regional category management strategy, and collaborate with key suppliers for recurrent supplies and services;

2. Provide support on the efficiency enhancement of procurement processes for the Country Office.

• Guide and implement procurement business processes mapping and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement. • Analyze procurement workflows and recommend improvements to enhance cost saving and reduction in the Country Office and sub-offices. • Manage the provision of goods and services to following established corporate procedures regarding review and awarding of contracts; evaluate for cost effectiveness and manage the negotiations regarding eventual agreements. • Consolidate procurement requirements and provide professional recommendations to the preparation of procurement plans for the Country Office. • Organize Request For Quotation (RFQ), Invitation To Bid (ITB) or Request Form Proposal (RFP), and evaluate quotations, bids and proposals. • Review the submissions to the Local Procurement Review Committee (L-PRC) to ensure completion of documents and quality of submissions; participate as an observer, when requested by the PRC Chairperson. • Implement internal control system for timely and accurate establishment of Purchase Orders (POs).

3. Provide technical support to supplier management and to the implementation of e-procurement tools.

• Develop and manage a roster of suppliers, including supplier selection and evaluation mechanism. • Facilitate the establishment and the use of Long-Term Agreements (LTAs) within the Country Office; • Manage and train personnel, as required on the e-procurement and ERP systems.

4. Provide technical support to inter-agency activities related to procurement:

• Provide substantive technical support to the inter-agency coordination and working groups related to procurement. • Provide coordination support with other UN agencies to assist in the implementation of harmonized procurement services, inter-agency LTAs, and joint procurement in line with the UN reform.

5. Contribute to knowledge sharing:

• Monitor and report to CO management on procurement trends and practices. • Coordinate and organize training for the operations and programme staff on Procurement. • Contribute to the development of training materials, webinars and other knowledge networks. • Analyze and share lessons learned and best practices in Procurement. • Support in establishing data monitoring system for procurement issues

Furthermore, UN Volunteers are required to:

•Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications, and take active part in UNV activities (for instance in events that mark International Volunteer Day); •Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; •Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; •Contribute with articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; •Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; •Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Accountability • Adaptability and flexibility • Client Orientation • Commitment and Motivation • Communication • Integrity • Leadership • Professionalism • Respect for Diversity • Working in Teams

procurement, contract management, contract administration, logistics and supply chain management, administration or a related area is required. • Experience using multiple office software packages including web-based management systems and ERP systems, preferably Oracle is required. • Experience in leading a team is required. • Experience in general administration is desirable. • Procurement experience within the UN system practices would be an asset.

Living conditions in any of the places with a UN Women presence in Colombia, including Bogotá, are generally good. There is a wide variety of activities in these cities, from tourism, theater, cultural and sports activities, and restaurants offering typical local and regional food.

Medical services in the main cities (clinics and private hospitals) are available. Rural areas continue to be affected by the activities of illegal armed groups and by clashes between them and the Colombian Armed Forces. It is therefore mandatory for all personnel to take the "Basic Security in the Field" and "Advanced Security in the Field" courses.

You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos

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Added 3 days ago - Updated 3 hours ago - Source: unv.org