Procurement Assistant

Contract

This is a No grade contract. More about No grade contracts.

Organizational Setting

The Procurement Assistant works under the general guidance of the WHO Representative to Myanmar and direct supervision of the Administrative Officer, WHO Myanmar. The Procurement Assistant will provide support to the WHO country office in the area procurement of goods and services of as well as administrative matters as required.

Major Duties and Responsibilities

• Assist in preparing RFP/RFQ/EOI documents. Receive quotations and proposals and prepare comparison statements and submissions for approval of adjudication reports.
• Assists in preparation of procurement requisition documents. Preparation of submissions for internal approvals for initiation of procurements. Prepare necessary and relevant supporting documents for GSM submission.
• Assist in preparing and updating the register of Tax Exemption Certificates for WHO consignments arriving by Air and Sea and coordinate with Customs Clearing Agents for swift and timely clearance and delivery of shipments.
• Assist in obtaining Purchase Acknowledgement documents, invoice and delivery notes, Receiving Reports, Handover certificates and Supplier Evaluation reports and upload of the same in the WHO document management system.
• Assist in data entry and updating of procurement status in tracking and monitoring system.
• Perform other duties and responsibilities to the functions of a Procurement Assistant as needed.

Work Relations and Partnerships

The Procurement Assistant will be based at the WCO-MMR Office in Yangon and will work closely with the procurement team and Technical Units, concerned departments from third party organizations and local suppliers of goods and services.

Impact of functions

As part of the continuing WHO-supported Covid19 pandemic preparedness and response, the incumbent will help sustain the Covid19 response through procurement of emergency response goods, equipment, and consumables as well as distribution across the country. Strengthening of the procurement team and process will improve timely completion of these activities and improve the capacity to meet the planned deadlines.

Qualifications

Educational background

Essential: Completion of secondary school education.

Desirable: Trainings or certificates in procurement, logistics or Supply Chain Management.

Experience and knowledge

Essential

• Experience in logistics and procurement of goods and services with local and international organizations.
• Computer skills: Knowledge of Microsoft word, excel and power point.
• Good spoken and written English language.
• Excellent spoken and written Myanmar language.

Desirable

• Experience with ERP procurement systems.
• Knowledge of UN procurement rules and regulations.

Competencies

• Communicating in a credible and effective manner: Expresses oneself clearly in conversations and interactions with others; listens actively.
• Producing Results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
• Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity, seeking guidance where necessary.

ADDITIONAL INFORMATION

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews will be used as a form of screening
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.

• Qualified female candidates are encouraged to apply.