Procurement and Finance Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

United Nations Development Programme (UNDP) works in nearly 170 countries and territories, including the Republic of Moldova, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. UNDP in Moldova is guided by its Country Programme Document, and the UN-Moldova Development Assistance for 2018-2022, which is in line with the priorities of the Government of Moldova.

In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the new national development vision, Moldova 2030, and sector strategies. UNDP Moldova’s country programme for 2018–2022 has three major focus areas:

Inclusive growth, Effective governance, Climate change, environment and energy and three cross-cutting areas: Gender equality, Crisis response, Development impact.

The humanitarian situation in Ukraine has worsened since the escalation of armed conflict. The intense military escalation has resulted in the loss of life, injuries, and mass movement of the civilian population throughout Ukraine and to neighboring countries including Moldova; and accommodated in the border venues for humanitarian aid. UNDP Country Office, in coordination with the UN, UNDP IRH and its other humanitarian partners are in scaling up operations, including facilitating the emergency aid and tools for effective, broad, and timely humanitarian response across all affected areas within the country and at the border.

Within the delegated authority and under the supervision of the Project Coordinator or his/her designated mandated representative(s), the Procurement and Finance Associate will facilitate financial management and local procurement activities:

In order to achieve procurement-related functions, and based on the needs of the Project, the procurement and finance assistant will:

•Conduct market research for the goods and services to be procured, and produce market research reports and cost estimations for the goods and services to be procured (PFA will be supported/guided by the Project team for the market research). •Support preparation of technical specifications and terms of reference (TOR) for the goods and services to be procured within the scope of the Project. •Prepare other solicitation documents, such as request for quotations, request for proposals, invitation to bid etc. •Initiate and/or facilitate advertisement processes, ensuring that all solicitation documents are advertised in accordance with the UNDP procedures and rules. •Monitor receipt of offers, proposals etc., and secure/file signed and dated receipts. •Prepare evaluation grids, templates etc. to facilitate the work of the evaluation committees. •Keep records, file and archive all procurement related activities and documents. •Facilitate management of contracts to be issued within the scope of the Project. •Ensure full compliance to UNDP rules and regulations of all procurement processes conducted and all tasks performed under this contract.

In order to achieve finance-related functions, and based on the needs of the Project, the procurement and finance assistant will: •Collect, review and control compliance of all invoices with the related contracts, grants etc., submit originals/copies of such invoices and payment requests to the UNDP Country Office Finance Team for further processing, while keeping a copy of all such invoices at the M4EG sharepoint. •Collect vendorsupplier forms from the vendorssuppliers, control vendorsupplier forms in terms of completeness and submit such forms to the UNDP for further processing. •Keep records, file and archive all finance-related activities and documents on the M4EG sharepoint. •Create requisitions, PRC, purchase orders in Quantum: timely creation, taking corrective actions on budget, dispatching and further closure. Issuance of receipts. •The incumbent will report to the M4EG Project Associate and will fulfill additional tasks as required. •Maintain accurate budget reporting in both UNDP and EU standard templates. •Respond to queries from the UNDP and EU Delegation with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required. •Prepare finance reports for donors for the project.

•Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; •Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; •Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. •Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; •Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; •Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

administration or procurement/finance, (with Bachelor’s Degree) or 3 years (with Secondary Education) or other relevant programmes at the national level, experience with working in the UN or other international development organization will be an asset; oSecondary education with three years of experience in Procurement and Finance area or Bachelor’s degree in Procurement, Business or Public Administration, or related field with one year of relevant professional experience Excellent oral and written skills; excellent drafting, formulation, reporting skills; oAccuracy and professionalism in document production and editing; oAbility to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. oSolid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. oSelf-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos).

For information specific to your assignment please see below: Please note that the amounts can vary according to fluctuations in the monthly post-adjustment.

Monthly Living Allowance (Per month): MDL 14516.92 Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): MDL 1209.74 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days