Logistics Assistant (HIV/AIDS Team)

Contract

This is a No grade contract. More about No grade contracts.

Organizational Setting

Logistic Assistant works under the overall supervision of the WHO Representative in Myanmar, the technical guidance of the Medical Officer (HIV & Hepatitis) in collaboration with the National AIDS Programme (NAP) and Drug Dependency Treatment and Research Unit.

Major Duties and Responsibilities

• Keep track of all items incoming as well as outgoing for the central warehouse for regular updating of inventory and expiry; Ensure all logistic data are recorded and updated regularly with standard forms and formats or software;
• Assist NAP PSM focal in preparing quarterly stock reports to submit to central level and donors in time as well as informing stock balance and expiry to monitor the supply chain
• Prepare the stock data for forecasting and quantification of commodities for procurement and assist NAP PSM focal in this process
• Keep the central warehouse systematically according to Standard Operation Procedure
• Assist to review the requirements of respective sub-depot/transit camps and prepare the commodities to transport for uninterrupted supply
• Undertake field visits as advised by NAP PSM focal to sub-depot/transit camps/project townships in order to assist in proper logistic management of stores according to SOP and checklist
• Work together with WHO field offices as a team for effective assistance to NAP PSM Unit
• Perform other relevant duties as may be assigned by the supervisor
• To submit assignment report quarterly

Work Relations and Partnerships

Logistic Assistant provides technical support to National AIDS Programme and Drug Dependency Treatment and Research Unit. He/she needs to coordinate with focal from NAP, UN agencies, development partners, and implementing partners. He/she works together with Field project Coordinator/Field Assistant/Data Assistant of respective state/region and Central Project Coordinators/M&E team from central as a team. He/she works as a part of WHO HIV-AIDS team in achieving goals of National Strategic Plan of HIV in collaboration with different stakeholders working on HIV/AIDS.

Impact of functions

The function plays a key role in strengthening the procurement and supply chain management system of HIV/AIDS prevention and control programme. The support to NAP will contribute in improving health care services by providing uninterrupted supply and systematic warehouse management.

Qualifications

Educational background

Essential: Completion of secondary school education

Desirable: Relevant university degree and training in supply chain management/ store keeping would be an asset

Professional experience and knowledge

Essential: Minimum of two years working experience in supply management

Desirable: Working experience with UN, International/Local NGOs

Language Skills: Knowledge of spoken and written English and Myanmar Language

Competencies

• Communicating in a Credible and Effective Way – Core Competency
• Producing Results – Core Competency
• Fostering Integration and Teamwork – Core Competency
• Respecting and Promoting Individual and Cultural Differences – Core Competency
• Ensuring the Effective Use of Resources – Management Competency

Additional Information

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews will be used as a form of screening
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
• Qualified female candidates are encouraged to apply.
• Salary will be paid with MMK Converted in local currency at the official prevailing exchange rate at the time