Human Resources Associate

Contract

This is a GS-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about GS-7 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Through the Regional Office for Europe and Central Asia in Istanbul and several field offices across the region, UN Women builds on a long history of support to governments, civil society and other actors to deliver for women and girls. We advocate for and enhance accountability for women’s political participation and prevent and respond effectively to violence against women. Our economic empowerment programmes seek greater economic security and rights particularly for marginalized groups of women. Other programmes in ECARO involve partnering with women in their efforts to engage in peace and reconstruction efforts, and push for gender equality (GE) provisions integral to preparing for, mitigating, and responding to disasters and emergencies. To bolster gender-responsive budgeting, public planning, and procurement, we assist efforts to monitor the different impacts of budget and policy choices on women and men and to mainstream gender considerations across sectors.

Under the overall guidance and supervision of the Human Resources Business Partner, the HR Associate facilitates the management of HR and promotes a strategic approach to sourcing within the Region in all areas of HR for personnel and manages the contracts and recruitment of national and international personnel. This facilitation role is designed to add value and effectiveness to the management of HR within the Region.

The HR Associate will ensure that HR processes in the Region are in line with UN Women goals, plans and strategies and in compliance with applicable HR policies and guidelines. The incumbent will assist the Regional Central Review Body in ensuring compliance of HR processes within the Region with corporate standards. The incumbent also supports the implementation of strategic HR initiatives within the Region, including new ERP system, BOS/CBO etc. They will keep the Human Resources Business Partner aware of HR issues within the Region requiring Regional Office attention and keep them abreast of HR and compliance issues.

Duties and Responsibilities

a. Lead the administration and implementation of HR strategies and policies in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Provide general, standard information to the management and staff on HR strategies, rules and regulations; provide advice on guidelines for temporary personnel;
• Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements.

b. Lead the provision of HR administrative and logistical services to RO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Process, draft, edit, proofread and finalize a variety of correspondence and other communications; maintain files/records, monitor deadlines;
• Provide administrative coordination in administration of national benefits and entitlements;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record management;
• Process payment, and administer entitlements for international staff as approved; validate and coordinate local payroll and related issues;
• Oversee issuance on non-contract staff, including extensions and separations; verify staff contracts due to expire and on that basis initiates required extension or separation action;
• Facilitate staff separation process;
• Create/update entries of vendors, PO and Receipts in ATLAS system.

c. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels;
• Prepare recruitment recommendations/supporting documentation for Central Review Board (CRB) including drafting selection process report as required;
• Coordinate position management, assure funds availability, prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/ projects.

d. Coordinate staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Monitor compliance with the performance appraisal review in the office and region and staff learning and development;
• Facilitate the preparation of Office learning plan and individual learning plans in consultation with the Senior Management and Operations Manager.

e. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Maintain, further develop and update internal database and files on HR matters, and staffing tables in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Update position data in Atlas, association of positions to chart fields (COAs), update of COA information and setting up vendors;
• Participate in local salary surveys as needed.

f. Facilitate knowledge building and knowledge sharing globally

• Organize and conduct training courses, workshops, information sessions, orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR administration;
• Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Key Performance Indicators:

• All HR activities in the office are in full compliance with UN Women rules, regulations and HR policies and guidelines
• Timely provision of general HR operations services
• Timely recruitment of staff on appropriate contract modalities
• Timely coordination of performance appraisals and learning and development activities
• All HR data are administered in confidential and secure manner

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Excellent knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and transactions;
• Ability to handle confidential information; maintain discretion;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Excellent quantitative skills; ability to produce reports;
• Excellent IT skills.

Required Skills and Experience

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration is an asset

Experience:

• At least 7 years of relevant experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system

Language Requirements:

• Fluency in English and Turkish are required
• Knowledge of the other UN official working language is an asset.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)