Human Resources Assistant (G5), Fixed Term, Division of Human Resources (DHR), Istanbul, Turkiye

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,408 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Dedication!

How can you make a difference?

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

Purpose for the job

Under the close supervision and guidance of the Human Resources Manager, Leadership Development and with the oversight from the Chief of Talent Development, the Human Resources Assistant will provide administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources Learning programmes for the staff in the Talent Development team of, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

Key functions, accountabilities and related duties/tasks:

1. Support to business partnering
2. Support in learning & capacity development
3. Learning analytics and knowledge management support
4. Support in recruitment and placement
5. General office support

1. Support to business partnering

• Support the Chief, Learning Officers and Managers in developing initiatives to encourage employee development and continuous learning.
• Support the management of Long Term Agreements (LTAs) by advising clientele on use of LTAs under the guidance of HR Managers.
• Support the business partners in assisting clientele in using HR systems such as agora, Together Platform, etc.

2. Support in learning & capacity development

Provide support to programmes and initiatives that facilitate continuous learning UNICEF staff, including learning needs analysis, communication, enrollment, delivery, reporting, and evaluation. Support HR Managers to facilitate continuous learning by contributing to the creation and administration of learning paths in collaboration with UNCIEF’s Global Learning Centre where appropriate. Including:

• Assist with the development and processing of contracts for individual service providers and institutions delivering training and courses, ensuring compliance with UNICEF rules and regulations.
• Assist the team to review participants eligibility for learning programmes.
• Assist the team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Ensure timely processing and tracking of payment of invoices, confirming completion of deliverables with HR Manager prior to submitting for payment.

• Coordinate assigned programme initiatives:

• • • UNSCC - UN Country Team Leadership Course
  • In coordination with the HR Manager Leadership Development, lead the process of identification of UNICEF senior leaders via Regional Chiefs of HR to attend the UN Country Team Leadership Course.
  • Liaise with UN System Staff College on timing and location of courses and logistics to support participants. attendance and evaluation. Share information of nominated UNICEF participants with UNSCC.
  • Monitor attendance, evaluation and feedback from participants.

3. Learning analytics and knowledge management support

• Support the administration of evaluations of learning services and programmes delivered.
• Support the collection of data on demographics, nomination, attendance etc to enhance current and future learning programmes, decision-making regarding uptake of learning offering.
• Support the functioning of the knowledge management and data hub.
• Support the conducting of research on new and evolving learning areas, tools, approaches, and innovations.
• Support learning communication by contributing to the dissemination of key data and information on UNICEF learning activities as identified.

4. Support in recruitment and placement

• Prepare and circulate internal and external advertisements.
• Liaise with candidates in the various stages of the recruitment process.
• Prepare formal acknowledgement, offer and regret letters.
• Initiate and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
• Record and maintain recruitment files, ensuring all necessary documentation has been prepared.
• Monitor life-cycle of recruitment process to update supervisor as necessary.

5. General office support

• Draft and/or process a variety of correspondence and other communications.
• Set up and maintain HR / learning files/records (electronic and paper).
• Schedule appointments and meetings.
• Maintain and generate automated databases containing HR related statistics and generate periodic reports; and perform a variety of administrative duties (e.g. leave recording, etc.).
• Support the Chief with travel logistics e.g. Flight booking, Travel Authorization, Security Clearance etc

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.
• At least five years of progressively responsible administrative or clerical work experience required of which 2 years must be in supporting learning programmes.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset. Experience of dealing with service providers is required.
• Experience of reviewing invoices and processing payments and organizing travel would be an advantage.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Please note that this vacancy is open to Turkiye nationals only, or applicants that are in possession of a valid work permit for working in Turkiye.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.