Human Resources Assistant
Manage human resources functions effectively.
Overview
Manage human resources functions effectively.
You have:
- High School diploma with three years of relevant experience; or Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in WAVE is a distinct advantage.
- Attention to detail, ability to organize paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
Contract
This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.
Under the overall supervision of the Human Resources Officer and direct supervision of the Senior Human Resources Associate and in collaboration with relevant units, the successful candidate will be responsible and accountable for managing human resources functions.
Qualifications
EDUCATION
- High School diploma with three years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience
EXPERIENCE
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in WAVE is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations.
- Knowledge of International Public Sector Accounting Standards (IPSAS).
Languages
IOM’s official languages are English, French, and Spanish.
- For this position, fluency in English and French is required (oral and written).
- Local Arabic is desirable
[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
Responsibilities
- Provide clerical assistance for the smooth running of the Human Resources processes and activities in the office.
- Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
- Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, and other Human Resources-related documentation.
- Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
- Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.
- Support the organization of meetings, training activities and other Human Resources events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
- Perform other related duties as assigned.
Potential interview questions
| Describe your experience with Microsoft Office applications and how you have utilized them in previous roles. | The interviewer wants to assess your technical skills in software that is essential for this position. | Provide specific examples of tasks you completed using Microsoft Office, emphasizing your proficiency. |
| Can you give an example of how you ensure attention to detail in your work? | Attention to detail is critical in HR processes and this question evaluates your approach to accuracy. | Pro members can see the explanation. |
| Tell me about a time when you had to organize a large amount of paperwork. What was your process? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you manage competing priorities while maintaining client orientation? | Pro members can see the explanation. | Pro members can see the explanation. |
| What has been your experience working in a multi-cultural environment? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a challenging recruitment process you have managed. What were the key actions you took? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to maintain data accuracy in HR systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you deal with confidential information in your role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 days ago
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Updated 6 hours ago
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Source:
iom.int
