Human Resources Assistant

Support HR Officer with day-to-day administration and HR functions.

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IRC - The International Rescue Committee

Open positions at IRC

Ukraine, Odessa (Ukraine), Mykolaiv (Ukraine)

Human Resources

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Overview

Support HR Officer with day-to-day administration and HR functions.

You have:

1+ years experience in human resources/administration.
Good communication and organizational skills.
Advanced knowledge of MS Office.
Advanced knowledge of clerical work and paperwork.
Knowledge of labor legislation.
Familiarity with job boards, HR software, and management systems.
English level – intermediate or higher, fluency in Ukrainian.
Bachelor’s degree in human resource management or social sciences (or related field).
Experience in working with HRIS and databases.
Desire to grow professionally with networking and ongoing training opportunities.

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Details

Work Arrangement:

Job Description

This position will be based in Mykolayiv, Ukraine with possible travel to other locations in Ukraine. The aim of this position is to support HR Officer and other country program HR staff with document workflow and implementing global HR processes in Odesa office.

Job Responsibilities

Day-to-day HR Administration

Assist with day-to-day operations of the HR functions and duties in Mykolayiv office. Provide clerical and administrative support. Manage documentation related to Incentive workers. Manage business trips orders and other related documentation. Compile and update employee records (hard and soft copies); Maintaining employees’ records in WorkDay system (HRIS); Updating HR trackers (leave tracker, personal information, etc); Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc); Support HR Officer to deal with employee requests regarding human resources issues, rules, and regulations. Process document workflow required by Ukrainian legislation (employment contracts, service agreements, orders, letters, etc); Support Senior HR staff with scanning and maintaining HR archives. Support HR Officer with organizing team building activities and learning events in close cooperation with administrative team. Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.

Skills and Qualifications required 1+ years’ experience in human resources/ administration. Good communication and organizational skills. Advanced knowledge of MS Office. Advanced knowledge of clerical work and paperwork. Knowledge of labor legislation. Familiarity with job boards, and HR software, databases, and management systems. English level – intermediate or higher, fluency in Ukrainian. Preferred Qualifications Bachelor’s degree in human resource management or social sciences (or related field). Experience in working with HRIS and databases. Familiarity with job boards. Experience in conducting interviews. Experience in organizing events will be an asset. Desire to grow professionally with networking and ongoing training opportunities.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION This role requires full-time work in the office Exempt from overtime Work in the matrix organization Fast pace of working, multitasking and dynamic work The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)

IRC employees are eligible to the following benefits:

Competitive salary Purposeful job and development opportunities English classes and unlimited online training courses Life Insurance Medical insurance for staff and family members Free psychological support to employees and their family members 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements Up to 10 days of paid medical leave

Qualifications

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Potential interview questions

Can you describe an effective process you implemented to streamline HR administration tasks?	This reveals your initiative and ability to improve processes in HR.	Discuss a specific example where you identified an area for improvement and the steps you took to implement the changes.
How do you prioritize tasks when managing HR documentation and employee requests?	Effective prioritization is crucial in HR to manage workload effectively.	Pro members can see the explanation.
Describe a time when you had to deal with a difficult employee issue. What steps did you take?	Pro members can see the explanation.	Pro members can see the explanation.