HR Onboarding Associate

Job Description

The HR Onboarding Associate, as part of the HR Operations team in Human Resources, guides candidates through the new hire experience and acts as a guide throughout the pre-employment and onboarding process in partnership with Recruiting Associates, HR Partners, HR Focal Points, HR Associates and hiring managers.

This role will complete assignments and tasks by set target dates, including data entry, and ensuring forms, documents and processes are complete and properly updated.

The Onboarding team is a new hire’s main point of contact after accepting an offer and the Onboarding Associate must be customer service focused striving to make the process easy while ensuring the process is aligned with local labor practices.

Major Responsibilities:

• Proactively engaging with the candidate after the offer is signed.

• Tracking onboarding tasks which includes new hire communications, data collection and management, compliance acknowledgements, and orientations.

• Monitor background check program for all new hires

• Provide on-boarding support for new hires

• Support new hire orientation

• Other responsibilities and projects as assigned to include improving processes and procedures

Job Requirements:

Work Experience:

• Two plus years of HR Coordination/Specialist experience required

• Experience in a customer service environment with demonstrable experience in active listening and problem-solving skills

• Experience in HR concepts and Employment laws and regulations a plus

Demonstrated Skills and Competencies:

• Ability to work under limited direction with sound sense of accountability and aim for results

• Provides outstanding customer service by consistently going above and beyond in building trust and respect among customers.

• Demonstrates knowledge and understanding of organizational policies, procedures, and systems.

• Strong interpersonal skills - able to work effectively with other employees and external parties

• An effective communicator

• Skilled in Microsoft Office applications (Excel a must)

• Confidentiality and sensitive information handling skills.

• Must be very organized and detail oriented with the ability to shift priorities as needed

• Workday, Cornerstone experience a plus

Working Environment:

Working environment of an office with the option of working remotely 2-3 days a week

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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