HR Associate

This opening expired 1 year ago. Do not try to apply for this job.

UNICEF - United Nations Children's Fund

Open positions at UNICEF
Logo of UNICEF

Application deadline 1 year ago: Thursday 5 Jan 2023 at 00:00 UTC

Open application form

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The focus of HR positions at this level is on the provision of both standardized and specialized activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of HR regulations, rules and procedures in the context of clear guidelines and procedures where the choice of action is limited and where issues requiring clarification and decision are directed to the relevant HR Business Partner.

National UN Specialist Volunteers in Jordan are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of JOD 1,068.5; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Within the delegated authority and under the supervision of HR Manager, or his/her designated mandated representative(s). The UN Volunteer HR Associate will:

• Support to business partnering; • Support in processing of entitlements and benefits of local staff; • Support in recruitment and placement; • Support in organization design and job classification; • Support in learning and capacity development; • General office support; • Any other related tasks as may be required or assigned by the supervisor.

1.Support to business partnering:

• Supports the business partners in developing initiatives to encourage employee well-being and employee recognition schemes;

• Supports the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner;

• Supports the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2.Support in processing of entitlement and benefits:

• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC;

• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3.Support in recruitment and placement:

• Prepares and circulates internal and external advertisements;

• Liaises with candidates in the various stages of the recruitment process;

• Prepares formal acknowledgement, offer and regret letters;

• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks;

• Records and maintains recruitment files, ensuring all necessary documentation has been prepared;

• Monitors life-cycle of recruitment process to update supervisor as necessary.

4.Support in organization design and job classification:

• Prepares documents to be submitted for classification to RO and NYHQ, ensures completeness of documentation;

• Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning;

5.Support in learning & capacity development:

• Develops and processes contracts for institutions providing training and courses, ensures compliance with UNICEF rules and regulations;

• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensures availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary;

• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6.General office support:

• Drafts and/or processes a variety of correspondence and other communications;

• Sets up and maintains HR files/records (electronic and paper);

• Schedules appointments and meetings;

• Maintains and generates automated databases containing HR related statistics and generating periodic reports; and performs a variety of administrative duties (e.g. leave recording, etc.).

• Accountability. • Adaptability and flexibility. • Creativity. • Judgement and decision-making. • Planning and organising. • Professionalism. • Self-management.

Human resources management or other relevant programmes; experience with recruitment is an asset, as is experience working in the UN or other international development organization. and; • Good knowledge of HR principles, rules, regulations and procedures within the UN Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems; • Ability to extract and format data and to solve operational problems; • Ability to organize own work, set priorities and meet deadlines; • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met; • Uses own discretion to address unforeseen situations. Demonstrates a high degree of confidentiality, initiative and good judgment; • Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds

Amman, the capital, is a peaceful city with over four million residents. People are friendly to visitors. Services in terms of banking, transportation, health and communications are easily available. Though Arabic is the official language, English is widely spoken among the majority of the population, especially in Amman. Road network is good both in terms of spread and quality of the roads. Public transportation in Amman is limited. Taxis are relatively cheap and easily available. There are a number of shopping malls, restaurants, gyms, and cinemas. A large variety of accommodation options can be found; however, it is worth noting that prices in Amman have generally increased in the past few years. There are no specific security threats. Amman is a very easy city in which to live; large, many amenities, very modern and serviced by an international airport with direct flights to most capital cities. According to the assessment of the UN Department of Safety & Security (UNDSS) Jordan is a family duty station (category A hardship).

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the insurance plan.

Added 1 year ago - Updated 1 year ago - Source: unv.org