HR Assistant

Assist with HR administration and support HR functions.

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IRC - The International Rescue Committee

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Ukraine, Kharkiv (Ukraine)

Human Resources

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Overview

Assist with HR administration and support HR functions.

You have:

1+ years’ experience in recruitment or human resources/administration.
Good communication and organizational skills.
Advanced knowledge of MS Office.
Advanced knowledge of clerical work and paperwork.
Knowledge of labour legislation.
Familiarity with job boards, and HR software, databases, and management systems.
English level – upper-intermediate or higher, fluency in Ukrainian (Russian will be an advantage).
Bachelor’s degree in human resource management or social sciences (or related field).
Experience in conducting interviews.
Experience in organizing events will be an asset.

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Details

Work Arrangement:

Job Description

Job Responsibilities

Day-to-day HR Administration

Assist with day to day operations of the HR functions and duties in Kharkiv office; Provide clerical and administrative support to Human Resources Coordinator and manager; Compile and update employee records (hard and soft copies); Maintaining employees records in WorkDay system (HRIS); Updating HR trackers (leave tracker, personal information, etc); Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc); Support HR Officer to deal with employee requests regarding human resources issues, rules, and regulations; Conduct initial orientation to newly-hired employees, support with organizing inductions;

Process document workflow required by Ukrainian legislation (employment contracts, service agreements, orders, letters, etc); Support Senior HR staff with scanning and maintaining HR archives; Support HR Officer with organizing team building activities and learning events in close cooperation with administrative team.

Compensation and benefits Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.

Skills and Qualifications required 1+ years’ experience in recruitment or human resources/ administration. Good communication and organizational skills. Advanced knowledge of MS Office; Advanced knowledge of clerical work and paperwork; Knowledge of labour legislation; Familiarity with job boards, and HR software, databases, and management systems. English level – upper-intermediate or higher, fluency in Ukrainian (Russian will be an advantage).

Preferred Qualifications Bachelor’s degree in human resource management or social sciences (or related field). Experience in working with HRIS and databases; Familiarity with job boards; Experience in conducting interviews; Experience in organizing events will be an asset;

Qualifications

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Potential interview questions

Can you describe a time when you assisted with HR administration tasks?	This question evaluates your hands-on experience with day-to-day HR tasks.	Share a specific experience, focusing on your contributions and the challenges you faced.
How do you prioritize competing responsibilities in HR?	The interviewer wants to understand your organizational skills and ability to manage workloads.	Pro members can see the explanation.
What strategies do you use to stay current with labour legislation?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of how you've dealt with a difficult employee-related issue?	Pro members can see the explanation.	Pro members can see the explanation.
How would you approach conducting an employee orientation?	Pro members can see the explanation.	Pro members can see the explanation.