HR and Administration Technical Assistant Nort-East Ukraine Kharkiv

Human Resources

Overview

Perform HR and Admin tasks at the Field Office in Kharkiv.

You have:

• Bachelor’s degree and above in relevant field
• Years of Experience - 1
• Experience of working in HR and Admin field
• Confident user of MS Office
• Confident level of spoken and written English
• A high commitment to confidentiality
• Coping with change
• Communicating with impact and respect
• Planning and delivering results
• Empowering and building trust
• Managing resources to optimize results

The role of the HR/Admin Technical Assistant is to perform HR and Admin related tasks in the day-to-day basis for the Field Office.

Qualifications

Context/specific skills, knowledge, and experience:

Qualification requirements:

• Bachelor’s degree and above in relevant field • Years of Experience - 1 • Experience of working in HR and Admin field • Confident user of MS Office • Confident level of spoken and written English

Behavioural Competencies :

• A high commitment to confidentiality • Coping with change • Communicating with impact and respect • Planning and delivering results • Empowering and building trust • Managing resources to optimize results

Responsibilities

Generic responsibilities • Adhere to NRC policies, tools, handbooks, and guidelines. • Implements independently procedures and activities within own function as delegated. • Responsible for organizing and delivery of tasks in line with priorities and standards. • Develop and maintain knowledge of the specialist area of work in which technical assistance and support is being provided, to be most effective in supporting the team. • Use initiative in day-to-day problem solving in line with agreed procedures, priorities, and standards for the area of work. • Prepare and develop status reports as required by management. • Ensure proper filing of documents. • Promote and share ideas for improvement in your area of expertise.

Specific responsibilities

HR:

• Responsible for maintaining accurate data in the HR Database (People System, filing tree, excel database) • Responsible for proper documentation and filing (i.e. personnel files, hard and electronic, timesheets, attendance sheets, overtime, leave requests, staff trackers, etc.) • Responsible for the proper filing of recruitment documents • Supporting hiring and resignation processes in accordance with procedures (creating a contract, updating trackers, filling out established forms, updating trackers, etc.) • Supporting of the induction process • Supporting of vacation and sick leave processes in accordance with the procedure • Creation of HR orders (vacation, business trips, etc.) • Tracking the attendance of the NRC’s mandatory trainings • Verifying the correctness and signing timesheets of Kharkiv office employees

Admin:

• Maintaining the life of the Kharkiv Field Office: − Purchase of necessary goods (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.) and preparing a payment package documents. − Organization of minor repairs − Support in proper storage of office supplies • Maintaining the accommodation of the international staff (items missing or that need to be replaced/repaired) • Search for office premises, guesthouses, apartments, and support in concluding of the agreement and further extension. • Managing a multi-purpose cash advance if necessary • Responsible for organization of business trips for employees of the Kharkiv Оffice (booking hotels) • Organising requested workshops, trainings, and events. • Responsible for updating and filing of Admin files. • Other tasks related to HR/Admin responsibilities.

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Potential interview questions

Added 18 days ago - Updated 4 days ago - Source: nrc.no