HR Assistant (2 months contract)

Human Resources

Overview

Assist with HR daily operations and administrative tasks.

You have:

• Bachelor's degree in human resources, Business Administration, or related field
• Minimum one year of experience in Human Resources Management
• Proficiency in MS Word, Excel, Outlook and PowerPoint
• Fluency in Arabic and English
• Ability to multitask
• Strong teamwork skills
• Ability to handle pressure well
• Cultural and environmental sensitivity
• Flexibility and improvisation ability

Job Description

BACKGROUND:

In 2007, the IRC began providing humanitarian assistance to vulnerable and crisis-affected people in Jordan in response to an influx of Iraqi refugees and the strain on host communities. Following the eruption of the Syrian war in 2011, hundreds of thousands of refugees crossed into Jordan. The ongoing insecurity in Syria and the growing needs of refugees have strained Jordan’s resources and infrastructure and exacerbated pre-existing issues like water scarcity and high unemployment. As resources become more limited, refugees and host communities have fewer economic opportunities and become more vulnerable. The IRC’s strategy for Jordan shows our commitment to improving the safety, health, education, and economic well-being of people affected by conflict, in camp-based (Za’atari camp) refugees and urban-based refugees as well as vulnerable Jordanian host community, in coordination with the humanitarian community and the Government of Jordan. Simultaneously, IRC in Jordan is pivoting to a more long-term resilience/development programming responding to the context in Jordan and the worsening vulnerabilities faced by refugees and vulnerable Jordanians.

JOB OVERVIEW/SUMMARY:

The HR Assistant is responsible for day-to-day HR & administrative requirements, functions and assisting the HR Team in all related HR & Admin functions.

Specific Responsibilities:

Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department. Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers. Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork. Maintain the master sheet with all the employees’ information to ensure accurate data for current employees and leavers. Provide information and assistance to staff and supervisors on human resources and work-related matters. Ensure that staff records on HR systems and the HR portal are up to date. Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation. Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process. Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed. Contribute to special HR projects and initiatives as needed and support in improving processes and workflows. Perform other job-related tasks as requested by the supervisor.

KEY WORKING RELATIONSHIPS:

Position reports to: Senior HR Coordinator Position directly supervises: none Indirect Reporting: none Other internal: All field staff – Amman-Field HR based Staff. Other external: Relevant stakeholders, both government and INGOs.

Qualifications

REQUIREMENTS: Bachelor’s degree in human resources, Business Administration, or related field Minimum one year of experience in Human Resources Management. Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity. Team work skills. Proficiency in MS Word, Excel, Outlook and PowerPoint is required. Fluency in Arabic and English.

Working Environment: This position is based in Amman / Jordan. The security situation in the IRC intervention areas is calm and the security department of IRC shares regular security updates to keep the management and staff informed about the new developments.

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other benefits and allowances. IRC is an Equal Opportunity Employer. IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org