HR and Administration Assistant Sudan Gadarif

Contract

This is a Professional contract, Grade 3 (NRC) contract. More about Professional contract, Grade 3 (NRC) contracts.

HR & Administration Assistant Sudan Gadarif (National Position) –Advertisement

P.S: Please ensure that you fill in all details before submitting your application on NRC people (Oracle HR). Empty and incomplete applications will not be considered.

NRC resumed operations in Sudan in 2020, providing humanitarian assistance, protection, and durable solutions. Our country programme integrates all of NRC’s six core competencies (camp management, education, ICLA, livelihoods, shelter, and WASH), and provides a rapid response capacity (including for the recent refugee emergency in eastern Sudan), and thematic capacities for cash and markets-based approaches, advocacy, digital modes of assistance, and co-leading various technical and strategic coordination platforms.

Role Specific Information

The following is a brief description of the role.

Duties & Responsibilities

1. Adhere to NRC policies, tools, handbooks and guidelines.
2. Assist with the implementation of the HR and Admin function portfolio according to plan of action for Sudan.
3. Prepare and develop status reports as required by management.
4. Promote and share ideas for improvement of the HR and Admin function
5. Assist with the implementation of HR policies and procedures at office level.
6. Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing interview venues etc.
7. Update staff records and files, including contracts, leave, medical, appraisals, etc. and ensure proper filing of documents on O365.
8. Generate monthly records and reports such as staff lists, leave and other HR statistics.
9. Process and follow up claims for medical cover and insurance.
10. Prepare staff contributions to relevant statutory bodies (social security, pensions etc.)

• Under the supervision of the HR Coordinator / Manager, the Assistant is responsible for maintaining of trackers and NRC People Systems (staff database, Attendance, Leave, Overtime and health insurance), provides information on request and compiles information for HR reporting.
• Assist in the staff recruitment throughout the process.
• Ensure monthly timesheet are done by staff within the office area and kept at HR files.
• To maintain the incentive workers records in the line with NRC related standard operation procedures (SOP).
• To facilitate and advise staff on the local medical insurance.
• Scan, print, copy as required, and ensure that the filing tree of NRC Sudan is updated with scanned copies for all employees’ personal files.
• Provide secretarial support such as typing, takings minutes, drafting letters, and translation of English or Arabic documents etc.
• Any other tasks by line manager.

Our Ideal Candidate:

• Experience from working as Human Resources and/administration Assistant in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Bachelor’s degree in social sciences, Administration, Human Resources or another related field
• 1-2 years’ work experience as an HR or Administrative function
• Fluent in oral and written English and Arabic
• Ability to meet deadlines.
• Achievement of set benchmarks and objectives
• Ability to communicate (vertically & horizontally)

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Female candidates are strongly encouraged to apply!

Email and paper applications will not be considered.

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Gedarif Area Office

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.

To apply Kindly visit www.nrc.no careers.

Closing date: 17-09-2023