HR and Admin Manager - Male Only ( Afghan Nationals Only )

Job Description

- Oversee facilities services, maintenance, lease agreements and other relevant activities - Ensure and adhere to policies and regulations of organization - Be creative and follow up all administrative activities in a proper and standard manner - Assess staff performance and provide coaching and guidance to ensure maximum efficiency - Maintain International Staff guesthouse tracker sheets and room allocation and share on weekly - Close coordination and relation with relevant line ministries - Provide advice and Support to staff on disciplinary action and procedures. - Provide regular orientation and guidance to cleaners, cooks, Gardner, admin officer and other Admin staff to perform their duties as required - Maintain regular meetings with subordinate staff to hear their concerns and bring that to line manager for corrective action. - Ensures facility infrastructures and maintenance are checked on regular basis and wears and tears are fixed on time - Design a comprehensive staff development and training plan that clearly outline career development strategies for IRC Afghanistan. - Ensure that newly hired staff (National) are correctly oriented through the IRC admin procedures - Ensure that adequate costs are budgeted for staff development and training needs. - To ensure all rental properties lease agreements are up to date, good negotiation is in place with landlords for fair price - Submit lease agreements rent payment packages on time to the finance - Manage properties electricity, water, and other municipalities billings on timely manner - Train the admin officer to remain focal point with properties owners - To ensure office supplies such as tea, coffee, utilities, cleaning supplies stock is replenished on time and in coming and outgoing quantities are recorded - To closely work with Safety Security department for admin staff movements safety security matters and staff are updated on regular basis - Travel to Kabul office, when necessary to provide support, on the job training and filing system to admin staff - Closely work with Field Coordinator ensuring IRC Admin policies and procedures are in place, respected and all recruitments are processed transparent and free from any kind of problem - To maintain effective communication with field Admin staff and provide them regular support and guidance to make them do their job productive - To inform admin staff on reporting mechanism for their complains and grievances. - Manage all HR functions including but not limited, orientation, Staff contracts and contracts renewal administration, benefits entitlements, insurance, Changes in status, leave administration, performance management and staff exit management. - To ensure HR files-documents are auditable at any time, provide and participate in audit preparation to ensure compliance. - Lead exit management process to ensure seamless and smooth transition for departing employees. - Oversee HR-related administrative duties and ensure compliance and all legal obligations are fulfilled. - Follow-up disciplinary measures and related employment law matters are properly applied. - Support the Sr. HR Lead on conducting and organizing IRC’s Way, performance evaluation and any required training for field office staff.

Qualifications

- Bachelor’s degree in Business Administration, Economics or relevant required. Master is preferred, plus 5 years of relevant work experience, preferably 4 years as an HR & Admin Senior Officer/ Manager, including recruitment, performance management, compensation, training and development and HR Administration and Admin field is required. - Knowledge and experience with payroll, benefits administration and compensation Strong training and development skills and training conducting experience. - Experience and knowledge of recruitment process and practice. - Ability to work under administrative and programmatic pressures with detail orientation and professional grace. - Written and verbal communication skills, English fluency required. Excellent command of National Languages - Communication and reporting skills, Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative. - Computer skills (including MS Word, Excel, Access, and internet) an advantage. - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background