HR/Admin Assistant ( Afghan National Only)

Job Description

- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Ensure that all administrative daily usage forms are readily available for staff use in the main office compound. - Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist. - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house. - Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.

Qualifications

- University graduate in BBA or DBA holders or relevant - Excellent English and Dari/Pashtu - Must have computer skills. - 2 years’ experience in relevant field is required. - Experience working with international NGOs will be an advantage. - Good organizational and reporting skill - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage.