HR/Admin Assistant ( Afghan National Only)
Assist in front office operations and administration tasks
This opening is not available anymore.
Do not try to apply for this job.
Overview
Assist in front office operations and administration tasks
You have:
- University graduate in BBA or DBA holders or relevant
- Excellent English and Dari/Pashtu
- Must have computer skills
- 2 years' experience in relevant field is required
- Experience working with international NGOs will be an advantage
- Good organizational and reporting skill
- Ability to work under pressure
- Prior experience working in a multi-cultural environment is an added advantage
Job Description
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment. - Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Ensure that all administrative daily usage forms are readily available for staff use in the main office compound. - Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist. - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house. - Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.
Qualifications
- University graduate in BBA or DBA holders or relevant - Excellent English and Dari/Pashtu - Must have computer skills. - 2 years’ experience in relevant field is required. - Experience working with international NGOs will be an advantage. - Good organizational and reporting skill - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage.
Potential interview questions
| Describe a time when you effectively handled multiple tasks under pressure. | This assesses your ability to manage stress and prioritize tasks. | Highlight a specific experience, emphasizing organization and decision-making. |
| How do you ensure good communication with team members and external visitors? | This gauges your communication skills and interpersonal awareness. | Pro members can see the explanation. |
| What methods do you use to maintain organization in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
-
Updated 1 year ago
-
Source:
rescue.org
