HR/Admin Assistant (Afghan Nationals Only)
Manage front office operations for IRC field office
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Overview
Manage front office operations for IRC field office
You have:
- 1 to 2 years relevant experience with Bachelor Degree in BBA or relevant
- Experience in working with international NGOs is preferred
- Ability to work under pressure
- Prior experience working in a multi-cultural environment is an added advantage
- Experience and knowledge of recruitment process and practice
- Written and verbal communication skills, English fluency required. Excellent command of National Languages
- Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative
- Computer skills (including MS Word, Excel, Access, and internet) an advantage
- Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background
Job Description
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches. - Receiving and attending to all visitors of IRC and directing them to proper offices after enquiry of their appointment. - Responsible for the office notice boards, posting of information, clearing old information, proper arrangement. - Ensure that all administrative daily usage forms are readily available for staff use in the field office compound. - Assisting in posting of job advertisements, receiving and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement. - Keeping track of the staff timesheets for IRC field office, through a clean and systematic way, in which filing transparency should exist. - Assisting in maintaining personnel files. Ensure all relevant documents are filed for field office staff. - Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff in the field office. - Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks. - Preparing of ID cards for new recruited staff and share to KBL with list for preparation. - Attend and participate in trainings identified/organized by your supervisor. - Follow any new procedures and guidelines designated in circulars from Country Director. - To report any violations of the IRC Mandatory Reporting Policies - To assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers. - Carries out any job relevant duties as assigned by your supervisor.
Qualifications
- 1 to 2 years relevant experience with Bachelor Degree in BBA or relevant. - Experience in working with international NGOs is preferred - Ability to work under pressure. - Prior experience working in a multi-cultural environment is an added advantage. - Experience and knowledge of recruitment process and practice. - Ability to work under administrative and programmatic pressures with detail orientation and professional grace. - Written and verbal communication skills, English fluency required. Excellent command of National Languages - Communication and reporting skills, Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative. - Computer skills (including MS Word, Excel, Access, and internet) an advantage. - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background
Potential interview questions
| Can you describe a time when you had to handle a difficult visitor or situation at the front office? | This question assesses your customer service skills and ability to handle stress. | Provide a specific example that showcases your problem-solving skills. |
| How do you prioritize your tasks when you have multiple responsibilities? | This question evaluates your organizational skills and time management. | Pro members can see the explanation. |
| What experience do you have working in a multi-cultural environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
