Grants Manager - Afghans Nationals Only

Job Description

Grant Management

- Ensure that grants or contracts are well administered, and program/support teams are fully informed of relevant donor compliance regulations and IRC procedures - Ensure quality information management through regular maintenance of hard and soft copy grant files, and grant tracking tools.Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and IRC requirements, with support program managers/coordinators - Work with finance to ensure the timely submission of high-quality financial reports, and relevant requests for funds - Ensure draft reports are disseminated for review/feedback by senior grants staff, relevant technical advisers, and HQ staff prior to submission, as applicable - Coordinate and support regular monitoring of grants, using appropriate project cycle management tools and through facilitation and support of regular grant meetings - Support program staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other modifications as required - Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grants department tools. - Maintain a comprehensive information management and filing system that ensures all donor contractual documents, reports, key correspondences, etc. are appropriately filed in up-to-date and consistent soft and hard libraries available as needed on box and OTIS. - Assist capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed - Participate in project cycle and grant monitoring meetings meetings to ensure that grants are implemented in compliance with the IRC and relevant donor regulations and to ensure strong financial management proper operational openings and closings of grants and monitoring and evaluation of programmatic progress. Support organization of meetings and the follow-up to action points. - Compliance - Maintain a broad and deep understanding of relevant donor policies, regulations and procedures - Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions - In concert with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants and sub-awards - Liaise with IRC colleagues in US, UK, Germany, and the Asia region about specific compliance issues and clearly communicate these issues through to relevant colleagues within the country office - Business Development - Support proposal and project/program revisions as required - Support in finalizing budget narratives and proposal annexures for submission. - Support the Deputy Grants Coordinator to ensure that pre and post award trackers are updates. - Training & Capacity Building - Assist with strengthening the capacity of Grants officer and field staff by supporting trainings and providing follow up support in report writing, sub-grants procedures, and other topics as needed. - Provide inputs to Deputy Grants Coordinator in identifying training needs in the area of Grant management for Grants and non-grants staff. - Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in grant management and are updated with new procedures, IRC global initiatives, etc.

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Qualifications

- Relevant degree in development studies, social sciences, or other relevant field - 3-5 years’ experience in international humanitarian/emergency contexts with multiple sectors, preferably with INGOs - Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGOs; ability to work with a broad spectrum of people. - Experience with key donors, including US government, UN, ECHO, Sida, other European donors, as well as private funding sources, and familiarity with institutional donor rules and regulations and their compliance - Strong proficiency in budget management, grants management and reporting. - Strong coordination and project management skills. - Fluency in English, with strong writing and analytical skills, including ability to communicate technical matters to a range of audiences. - Proficient in MS Office, MS Word, MS Excel, and MS PowerPoint. - Excellent diplomacy skills, patience and clear communication skills. - Ability to independently organize work and prioritize tasks - Staff management experience preferred.