Grants Assistant-Female Nationals Only

Assist with grants documentation and reporting processes

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IRC - The International Rescue Committee

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Kabul (Afghanistan)

Finance & Economy Donor relations & Fundraising

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Overview

Assist with grants documentation and reporting processes

You have:

Ability to support the collection of donor reports and manage timelines.
Experience with documentation and filing both in digital and physical formats.
Excellent organizational skills to maintain updated tools and trackers for grants.
Ability to assist with meeting coordination and take minutes accurately.
Proficient in administrative support tasks, including printing and scanning documents.

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Details

Job Description

General Duties

- Disseminate weekly and monthly trackers and track reporting templates/deadlines. - Support with the collection of information for donor weekly, biweekly, and monthly reports. - Support with follow-up on inputs from different organization units for donor reports. - Share and track grants management action points and minutes. - File properly contractual project documents both in hard and soft copies (Box). - Ensure that all submitted donor reports are circulated with relevant units in the country office and uploaded on Box and filed in hard copies. - Create and update regularly electronic and hard files, including grants tracker, reporting calendar, success story tracker, etc., related to proposals and grants. - Support other projects, initiatives, work streams, and any other work as and when assigned. - Participate in and take minutes of meetings as and when needed. - BVA admin support as and when necessary. - Printing, scanning, and filing Grants documents both in hard and soft. - Any other duties as assigned by Grants Team. - Follow up on inputs required for donor reports on a day-to-day basis.

Specific Duties:

- Assist in the preparation and coordination of meetings or workshops with grant recipients. - Maintaining updated Grants Department tools and trackers. - Assist Grants Director on the daily basis activities or as assigned by him.

Qualifications

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Potential interview questions

Can you describe a time when you had to manage multiple deadlines?	The interviewer wants to assess your time management skills and ability to prioritize tasks.	Provide a specific example where you successfully balanced multiple tasks and met all deadlines.
How do you ensure accuracy in documentation and reporting?	This question evaluates your attention to detail and commitment to quality.	Pro members can see the explanation.
Tell me about a challenging project you supported, and how you contributed to its success.	Pro members can see the explanation.	Pro members can see the explanation.
What tools or software have you used for tracking grants and reports?	Pro members can see the explanation.	Pro members can see the explanation.
How do you prioritize your tasks in a fast-paced environment?	Pro members can see the explanation.	Pro members can see the explanation.