Grants Coordinator

Job Description

Background

The International Rescue Committee serves communities affected by oppression, violent conflict and natural disaster worldwide. Founded in 1933, the IRC is committed to freedom, human dignity, and self-reliance.

Côte d’Ivoire’s civil conflict between 2003 and 2011 was characterized by periods of intense violence followed by relative calm. Initially brought about by the collapse of prices in the vital cocoa industry, the conflict was fueled by issues of national identity, ethnic allegiance, and land ownership. This resulted in the internal displacement of hundreds of thousands of people (IDPs), profound social disintegration, and the decay of basic community infrastructure such as health centers, water points, and schools.

IRC had a brief presence in south-west Côte d'Ivoire in the late 1990s to respond to the needs of Liberian refugees. It then re-opened its office in Abidjan in 2003 to respond to the humanitarian needs of IDPs brought about by the civil conflict, as well as to address a new wave of Liberian refugees. Currently, IRC conducts programming in the field sites of Man, Korhogo and Yamoussoukro, as well as in its Abidjan HQ office in the following Sectors: Gender Based Violence, Health, Child & Youth Protection & Development, Economic Recovery and Development, reaching approximately 2 million beneficiaries.

The goal of IRC Côte d’Ivoire is to consolidate its post conflict development program through increased partnerships and advocacy aiming to achieve quality, impact and sustainability.

Job Overview

The Grants Coordinator works under the direct supervision of the Deputy Director – Programs (DDP), and Management in Partnership (MiP) supervision of the Country Director (CD) and is responsible for ensuring grants compliance with donor regulations and coordinates the submission of timely and accurate financial and narrative donor reports. S/He will support the country program efforts in designing, writing, editing new proposals in coordination with the DDP, the sector and field coordinators, as well as other documents that will be presented externally. S/he will oversee the local team liaising with the Regional Unit and relevant Technical Units for the revision of reports and proposals, as well as to ensure adherence to IRC internal procedures.

Main responsibilities:

• Ensure that all IRC grants are implemented in compliance with the relevant donor regulations.

• Coordinate proposal preparation process and assist in editing and reviewing proposals.

• Ensure that both narrative and finance reports are accurately submitted to the donors and on time.

• Work with finance to review new budgets, and where necessary develop budget realignments.

• Keep grants files up to date physically and electronically.

• Provide support to the field by coordinating grant opening, implementation and closing meetings, disseminating grants/proposal documents, and responding to information requests from the field and from other partners.

• Write or review donor communications such as responding to requests for information and assist with donor visits.

• Assist with preparations for audits.

• Conduct trainings for field staff as needed on grants management and compliance, reporting and archiving.

• Managing a team of two Grants Managers.

• Perform other duties as required by the CD and DDP.

Key Working Relationships:

• Reports to: DDP, in MiP supervision with CD

• Direct reports: Grants Manager

• External: Donors, regional and technical units in NY and other strategic partners.

• Internal: Grants Managers, CD, Deputy Director – Finance, Partnerships Coordinator, Field Coordinators, Sector Coordinators, Supply Chain Coordinator and other staff of the Programs and Operations Units.

Job Requirements:

Work Experience:

• Previous experience working with international non-governmental organizations in the area of program development and/or management; prior experience working with CDC, USAID, WB, and EU donors an advantage.

• Experience of working in Africa, and West Africa experience is an advantage.

Demonstrated Skills and Competencies:

Strong proposal writing and budgeting skills, IT proficiency, excellent communication and writing skills, good interpersonal skills, ability to work in a team setting, ability and willingness to travel to remote areas, and ability to prioritize high volumes of work to meet tight deadlines.

Education:

University degree in a relevant subject.

Language Skills:

Fluent in either French or English, and proficient in the other.

Working Environment

This position is based in Abidjan and will require frequent travel to field offices. The role is a limited accompanied position.

Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic.

#LI-GR1

Qualifications