Grants and Finance Manager - GiveWell Project

Job Description

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

Technical Excellence and Grant Operations & Analytics Team

At the IRC, we define and measure our success as positive changes in people’s lives in relation to five outcome areas: health, education, economic well-being, safety and power, while helping to narrow the gender gap. To achieve these outcomes – to drive our impact – our programs must be based on the best available evidence and aligned with our theories of change; adapted to context; responsive to client needs and preferences; and continuously improved by generating evidence, measuring what we do, and acting on what we learn. The Technical Excellence team supports the delivery of this.

Job Overview:

The Grants and Finance Manager is responsible for providing grants and budget leadership, coordination, and support across the GiveWell project in HQ, Somalia, DRC, Chad, Niger, and Burkina Faso. They will provide overall financial management, overseeing budget forecasts, accounting and financial reporting. They will maintain internal controls and compliance with IRC and donor requirements, and maintains oversight of project implementation by IRC country offices. They will play a critical role in ensuring transparency, accountability, effective grant management and compliance in all aspects of the project and will be the focal point for donor reporting, information management, grants management and capacity-building efforts. The role will also provide key support to the Grants Officer, Project Director, Project Lead and Cost Efficiency Specialist in budgetary monitoring, financial data, compliance with donor and internal IRC rules and regulations, maintaining cost analytics (to inform estimates of cost of service delivery) and other key functions as required.

Key Working Relationships

• Reports to Grants and Finance Officer – GiveWell Project

• Works in coordination with the Project Director and Grants, Operations and Analytics (GOAT) team in Technical Excellence with close coordination with:

• Givewell Project Team

• Airbel

• Country Grants and Finance staff (Niger, Burkina Faso, Somalia, Chad, DRC)

Major Responsibilities

Budget Management

• Review, track, and analyze expenditures for the project from HQ, while supporting country programs’ budget queries

• Ensure project expenses are reasonable, allocable, and prudent and spent in accordance with the donor’s rules and regulations

• Create accurate forecasts and manage expenses according to spending plans

• In close collaboration with the Specialist, liaise with country programs regarding any deviations or concerns in spending

• Work closely with regional/global team to ensure all IRC project budget monitoring, payments and booking of expenses by providing monthly budget versus actual reports to budget holders and in country programs

• Work with relevant country finance managers, health technical unit, Research and Innovation staff, and headquarters-based finance staff to ensure accuracy of the financial reports and promptly identify and advise the Specialist and applicable country program grant leads on areas of concern

Donor Reporting and Compliance

• Hold knowledge base of donor contract rules and regulations and advise other team members on compliance, and work closely with relevant colleagues holding the donor relationships

• Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports

• Liaise with country programs to prepare and submit high quality programmatic and financial reports by IRC countries and IRC global

• Manage OTIS (Opportunity Tracking Information System) workflow for project agreements, amendments, and reporting

• Assist in donor relations, participate in calls with select donors, and represent the IRC project team at donor meetings as required

• Ensure quality information management through regular maintenance of grant files, including coordination and preparation of documents and files for internal and external audits

• Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance

• With support of the Cost Effectiveness Specialist and Grants Officer, produce cost-efficiency analyses as required by the donor

Other duties

• Contribute to meeting GOAT’s priorities and delivery of specific projects, as assigned.

• Liaise with other IRC departments and teams.

• Proactively disseminate the services provided by GOAT.

Job Requirements

Minimum Requirements

● Bachelor’s degree International Affairs, Public Administration, Economics, Business Studies, Accounting, Commerce, or other related fields

● At least 2-4 years of related work experience, preferably for an International Non-Governmental Organization

● Experience managing budget and finance components of complex projects throughout implementation, including compliance, monitoring and reporting processes

● Excellent organizational skills: the ability to work independently and productively in a fast-paced environment

● Excellent interpersonal and communication skills: the ability to successfully and effectively liaise with a variety of people in a multi-cultural environment and work on a virtual team

● Flexible work attitude, proactive and demonstrated creativity: the ability to work productively in a team environment and the ability to problem solve creatively with minimal guidance

Preferred Requirements

• Experience with donor-funded multi-country projects

• Prior experience working in a country office or regional office

• Experience of producing cost efficiency and cost effectiveness analyses

• Fluency in both French and English required

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at the IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

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Qualifications