Finance Administrative Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Context: United Nations Development Programme (UNDP) works in nearly 170 countries and territories, including the Republic of Moldova, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. UNDP in Moldova is guided by its Country Programme Document, and the UN-Moldova Development Assistance for 2018-2022, which is in line with the priorities of the Government of Moldova.

In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the new national development vision, Moldova 2030, and sector strategies. UNDP Moldova’s country programme for 2018–2022 has three major focus areas:

Inclusive growth, Effective governance, Climate change, environment and energy and three cross-cutting areas: Gender equality, Crisis response, Development impact.

The Project Associate will ensure, in line with the Project scope, the provision of the following development services and products pertaining to an effective administrative and financial management, as well as procurement:

Financial management: Ensure compliance with all corporate rules of UNDP in the field of financial planning, reporting, and auditing; Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions; Prepare proposals for budget revisions; Prepare and submit expenditure and prrogramme budget status reports; Respond to queries from the UNDP and the donor with respect to financial aspects of the programme, liaise with UNDP-appointed and external auditors wherever required; Prepare requests for advance of funds and/or direct payments, as well as proposals for budget revisions; Prepare recurring reports as scheduled and other reports as required for budget preparations and audit; Perform necessary checks of the financial reports submitted by sub-contracted project implementers; Advise and assist international and national consultants on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services; Produce relevant operational and financial reports according to UNDP rules and procedures; Assist the auditing performed by the project managers over the funds allocated to project. Undertake other financial tasks on an ad hoc basis.

Administrative management: Assume overall responsibility for the coordination of project administrative matters, and maintenance of project files and records; Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings etc.). Draft minutes of Project Board and other project related meetings; Contribute to project implementation and ensure conformity to expected results and work plans; Monitor compliance with both UNDP and Donor standards and ensure the corresponding quality control; Provide support to the project team on administrative issues and financial issues; Maintain records on all project personnel and consultants, including their respective status (e.g. contracts, ToRs and reports, etc.) in accordance with accepted policies and procedures; Ensure compliance with corporate human resources policies and strategies under UNDP HR procedures; Prepare and issue procurement related contracts; Coordinate other support staff, the project driver, translators, and short-term consultants. Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities; Undertake other administrative tasks on an ad hoc basis.

Institutional Arrangement

Under the guidance and direct supervision of the Project Manager, the Project Associate shall contribute to an effective and efficient implementation of the project activities via administrative and financial management. The Project Associate will apply and promote the principles of results-based management (RBM), as well as a client-oriented approach consistent with UNDP rules and regulations.

The Project Associate will work in close collaboration with the Project team as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex project-related issues and information delivery.

The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.

•Professionalism: demonstrated understanding of operations relevant to UNDP; technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; •Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; •Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. •Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; •Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; •Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

administrative and finance is required. •Minimum requirement is Secondary Education. University Degree in Finance, Accounting, Business or Public Administration is desirable, but it is not a requirement. •Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft. •Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems. •Excellent and demonstrated communication, consultation, negotiation and writing skills. •Proven organizational, financial, inventory and budgetary skills as well as familiarity with financial and technical rules, regulations and procedures relevant to budgets management and implementation.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos).

For information specific to your assignment please see below: Please note that the amounts can vary according to fluctuations in the monthly post-adjustment.

Monthly Living Allowance (Per month): MDL 14516.92 Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): MDL 1209.74 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days