Electoral Logistics Officer
Application deadline in 5 days: Thursday 8 Dec 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
The United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA) was established by Security Council resolution 2100 of 25 April 2013 to support political processes in that country and carry out a number of security-related tasks. By unanimously adopting resolution 2164 of 25 June 2014, the Council further decided that the Mission should focus on duties, such as ensuring security, stabilization and protection of civilians; supporting national political dialogue and reconciliation; and assisting the reestablishment of State authority, the rebuilding of the security sector, and the promotion and protection of human rights in that country.
Priority tasks 26 (a) (vi) of Security Council Resolution 2640 (2022) adopted on 29 June 2022 provides, inter alia, that MINUSMA should “To assist the Malian Transition Government, together with the UNCT, as part of a robust monitoring mechanism committed to by the Government, in the holding of free and fair elections, conducted in a peaceful environment and a transparent and inclusive manner, including regional, local, legislative and presidential elections, and, as appropriate, of a constitutional referendum in cooperation with ECOWAS in order to reach agreement, and with the full, equal and meaningful participation of women, and inclusion of youth, Malian refugees and internally displaced persons, including through the provision of technical assistance and security arrangements”.
Under the responsibility of the Director Electoral Affairs Division and under the direct supervision of the Chief of Operations, the UNV Electoral Logistics Officer undertake the following tasks: • Provide technical assistance to the electoral Management Body (EMB)activities in the design, production, distribution, collection and safekeeping of electoral materials; • Follow- up the logistics and support plans for the timely deployment of electoral material; • Assist the Ministry of Territorial Administration and Decentralization (MATD), the General Delegation on Elections (DGE), the Commission Electoral National Independent (CENI) staff to follow UN standard operating procedures with regards to the use of United Nations transport assets for both PAX and Cargo; • Prepare reports on personnel and material movements and other operational logistics issues; • Ensure that logistics requirements take account of needs; • Assist the Electoral Management Bodies (EMB) in the construction and management of the warehouses for electoral materials (sensitive and non-sensitive) at national and local level as well as the inventories, technical specifications, acquisitions and deployment of electoral materials; • Liaise closely and regularly with, Movement Control Section (MOVCON), Air Operations Unit (AIROPS), providing support to the Ministry of Territorial Administration and Decentralization (MATD), the General Delegation on Elections MATD, (DGE), Commission Electoral National Independent (CENI) and the Regional Offices on logistics matters; • Ensure the preparation of MOPs, SFR, CMR as well as any other relevant logistics re-quests to support electoral assistance provided through the Mission Regional Offices; • Support the Logistics Unit in requisitioning and maintaining an updated list of the component’s assets and their locations; • When working with (including supervising) national staff or (non-)governmental counterparts, the incumbent should set aside dedicated time for training, coaching, mentoring and capacity development. • Perform other related duties as required.
Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Efficient support to electoral processes in order to organize free, fair and transparent elections; • Logistical bases in Bamako and in the Northern Regions (Timbuktu, GAO, Kidal, Menaka, Taoudeni) and in the center (Mopti) are well managed; • Timely, responsive, balanced, objective and high-quality and logistical support pro-vided in the field of electoral activities; • All electoral matters recorded and compiled at the end of the electoral mandate; • Operation plans fully functional and implemented; • All UN assets retrieved after the completion of mission mandate; • Lessons learned in terms of managerial issues presented; • Capacity building through training and coaching documented; • A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed; • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed
• Professionalism: Ability to prioritize work and meet deadlines; • Commitment: Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values; • Communication: Excellent interpersonal, oral and written communication skills; • Team Work: Ability to work effectively with the least available resources; ability to work in the remotest areas and ability to work transparently without being politically af-filiated; ability to establish and maintain effective professional relations with representatives of the civil society, local governments, media and other target groups with sensitivity and respect for cultural and gender diversity. • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physi-cal hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.
University degree (Masters or equivalent) in Logistics, statistics, international economics, law, public administration or other related disciplines. In the absence of these requirements, the completion of professional training in electoral studies and administration of electoral programmes or electoral process, certified by a second year Diploma. • A minimum of three (3) years’ experience in electoral operations or administration and familiarity with election related legislation and international standards in the election field. Good knowledge of electoral processes, field and electoral logistics experience. Must have a good mastery of Microsoft Word, Excel, Access, PowerPoint, Publisher, etc
Bamako is a non-family duty station with a difficult security and working environment. However, staffs have a variety of accommodations available on both sides of the Niger River. Security recommendations from the UN Department of Safety and Security (UNDSS) must be followed by all UN Staff in the course of their assignments in Mali. For the sake of rewarding experience, UN volunteers in MINUSMA carry out their duties with flexibility, commitment, and a willingness to live and work in challenging conditions including heat and limited water and electricity supply.