Deputy Representative Operations, P-5, Jakarta, Indonesia (Non-Indonesian Nationals ONLY)

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 151,558 USD and 189,936 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Care

UNICEF Indonesia is looking for a Deputy Representative, Operations. As a Strategic Business Partner and Deputy for the Head of Office, the incumbent will be responsible to lead for results, drive change, provide risk-informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in all operational contexts.

For more information on UNICEF Indonesia Country Office visit the website: https://www.unicef.org/indonesia/

How can you make a difference?

Under the general supervision of the Representative, and with the support of the Operations Team, the Deputy Representative Operations serves as a strategic business partner and as the principal adviser on the overall management and operation of the country office. Join our dynamic team and be responsible for ensuring closer ties with the Programme team, Communication team, Field Offices, Private Sector Fundraising and Partnerships team and other members of the Country Management Team. The Deputy Representative Operations will contribute to program and management decisions, including on staff well-being, and ensure smooth running of the operations portfolio. S/he will support the office in mitigating risks and also bring in innovative approaches for greater effectiveness and efficiency of our work for children. S/he will collaborate closely with the Deputy Representative Programmes as well as the field offices’ managers.

Strategic Operations will accomplish this by:

1. Ensuring effective coordination and management of the functional areas of operations support: budget, financial management and reporting, facilities management, administration, supply and logistics management, information and communications technology, human resources, and safety and security and convening the other functions to arrive at a unified vision. This includes ensuring that all operational reporting requirements are fully met for the office, monitoring compliance with all operational systems and procedures, and ensures integrity in all office financial and other administrative operations.
2. Providing leadership in the Country Programme Development process and in the preparation of Annual Management Plans, working closely with the Deputy Representative Programme and the Chief Planning on the Affordability Analysis, and guiding the internal preparations for the Country Programme Management Plan.
3. Acting as a member of the Country and Senior Management Teams, leveraging governance, systems, and tools to provide regular feedback on risks and achievements of operations functions in the country, while ensuring Results Based Management and implementation using Value for Money criteria.
4. Being a champion of UNICEF Country Office through participation in the Indonesia Operations Management Team. This includes advising the UNICEF Representative on Indonesia Country Office engagement in the UNCT Business Operation Strategy the upcoming Local Shared Services Center (LSSC) and Common Premises workstreams, working closely with EAP Regional Office and Headquarters and ensuring internal preparations and processes as needed.
5. Ensuring quality advice and managerial inputs are provided to Programme, Field offices and PSFR operations in country, promoting efficiency across systems and processes, where applicable, while monitoring and analyzing the operating environment, quickly readjust operations, effectively manage risks, and ensuring business continuity. This includes understanding business needs for the Country Programme, to anticipate challenges, propose viable/creative solutions aimed at value for money.

The Deputy Representative, Operations will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

To qualify as an advocate for every child you will have…

• An Advanced University Degree (Master’s and above) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
• A minimum of 10 years of professional experience, at the national and international level, is required, specifically in advocating and implementing strategic organizational initiatives in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
• Prior experience in the development sector or UN system/ international NGOs would be an asset.
• For country offices with a significant private-sector fundraising operation, prior experience working with or in the private sector, and supporting private-sector fundraising, is desirable.
• Additional experience in one or more of the following areas, would be desired:
  • Audit and investigations
  • Safety and security
  • Grant Management
  • Enterprise Risk Management
• Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
• Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
• Experience in Results Based Management is a requirement.
• Experience in managing successful client-oriented work units is an asset.
• Experience in co-creating policy is desirable.
• Prior experience working with diverse stakeholder groups or multi-stakeholder partnership is highly desirable.
• Previous hands-on experience in strategic and managerial leadership is required.
• Familiarity with Microsoft Office applications is required
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values.

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships; (2) Demonstrates self-awareness and ethical awareness; (3) Drive to achieve results for impact; (4) Innovates and embraces change; (5) Manages ambiguity and complexity; (6)Thinks and acts strategically; (7)Works collaboratively with others; (8) Nurtures, leads and manages people

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.