Consultant for the facilitation and finalisation of the CPMP 2024-- Conakry – Guinea – WCAR – 50 days

Contract

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TOR CPMP Guinea 2023 publication.pdf

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

UNICEF Guinea is in the last year of its current country programme 2018-2023. The new country programme is planned to start 1 March 2024. Accordingly, the CO is preparing to submit the accompanying Country Programme Management Plan (CPMP) for the Regional Programme Budget Review (PBR) in February 2024. The office is seeking to hire a consultant with relevant expertise to facilitate the preparation and to help in finalising the CPMP 2024-28

How can you make a difference?

Scope of Work:

The purpose of the consultancy is to coordinate a management review of Guinea Country Office business structures and to support the development of a strategic management plan to accompany the Country Programme 2024-28 to achieve better results for children in Guinea.

The consultant will provide technical advice and support to the country team in the development of a staffing structure that is fit for purpose to deliver results for the new Country Programme. This includes an analysis of the staffing needs for management, for each of the programme areas, and for cross-functional, support and operational structures, considering the current structures and commitments and the envisaged financial envelope for the upcoming cycle. The consultant is expected to analyse, advice and propose, concrete, creative structures, matrices, and costed scenarios to meet the HR needs of the office. Proposals shall be in line with corporate guidance and make use of best practices from other offices exploring opportunities for new and innovative ways to organise work for best results.

Moreover, the consultant will coordinate the process of writing-up the CPMP in line with corporate guidance and taking into account all related administrative instructions and requirements to ensure the availability of a complete and comprehensive CPMP that can be submitted on-time to the West and Central Africa Regional PBR.

The consultant will work under the direct supervision of the Deputy Representative for Operations and under the overall guidance of the Country Representative and the Country Management Team.

Description of the assignment

The UNICEF Guinea Country Office is seeking the services of an experienced consultant in strategic management reviews, CPMP processes, and results-based management. The assignment will include:

a. Review existing documents including the CPD and explanatory notes, global guidance on CPMP’s and resource planning, former CPMP’s and AMP’s, CPMP guidelines and instructions, lesson learnt from previous CPMP’s, CPMP’s of other offices in the region or in similar contexts, and any other relevant documents required for the preparation of the CPMP and its annexes.

b. Engage with programmes and other sections, in the country office and zone offices, to review current structures and pertinence vis-a-vis the new country programme.

c. Prepare a proposal for the CPMP 2024-28 for Guinea CO including all annexes and supporting documents in line with applicable instructions and including an affordability analysis. Review the country office accountability framework and propose improvements as required to reflect the new CPMP.

d. Work in close cooperation and coordination with office management, CPMP task force, and staff association representatives throughout the assignment.

Location and Duration

The consultancy is planned for a total of 50 working days from October 2023 to February 2024. The consultant shall be physically present in Conakry for 4 weeks while the rest of the assignment can be done remotely. If needed, visit(s) to zone offices in Kankan, Labe and/or Nzerekore may be included.

Deliverables

• Review of key documents. Make CPMP related observations based on CPD and explicative notes (previously named PSNs). Detailed workplan 5 working days (remote)
• Interact and engage through the CPMP task force, with sections across the office to collect information regarding needed management structure. Facilitation report and/or minutes of internal sessions 5 working days (remote)
• Draft staffing structure for the entire office, by section and by location including proposed levels, titles, types, and funding categories Draft organigramme (with HR) 5 working days (in-country)
• Facilitate CPMP retreat with CMT and other relevant stakeholders • CPMP presentation to facilitate discussions
• Retreat report with main points and conclusions 5 working days (in-country)
• Prepare final organigramme as per CMT retreat and conduct any required verifications and follow-up. Present to CMT and CPMP Task Force • Management review report
• Proposal for “Fit for Purpose’ organizational structure. 5 working days (in-country)
• Prepare the affordability analysis Analysis of office funding availability, predictability, trends, forecast options and leveraging strategy shared. 5 working days
• (in-country)
• Review and update the office accountability framework and field presence rationale Updated accountability framework document shared and note on field presence 5 working days
• (remote)
• Prepare CPMP as per global and regional guidance, as needed in collaboration with colleagues in the office, including lessons learned, management strategy, leveraging resources strategy, and performance management and monitoring systems.
  • Complete high-quality CPMP draft, including annexes
• Ensure coherence and compliance with UNICEF guidelines, lessons learnt from previous PBR and other CPMP related documents 15 working days
• (remote)

To qualify as an advocate for every child you will have…

• Advanced university degree or other relevant and sufficient education in management, organisations, human resources, or other related fields
• Minimum of 10 years of relevant work experience in management development or design, human resources management and/or organizational development at professional or managerial level
• Extensive experience in assessing and developing staffing structures, job profiles and organisational assessments
• Experience in CPMPs or similar processes with UNICEF or other UN agencies
• Knowledge of UNICEFs HR related policies, structures and systems
• Knowledge of development cooperation strategies and modalities
• Good analytical skills, and sound judgment
• Excellent report writing skills
• Good interpersonal skills
• Fluency in French and English

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

How to apply?

Interested candidates are kindly requested to apply online and upload the following documents:

• Letter of Interest (cover letter)
• CV or Resume
• Performance evaluation reports or references of similar consultancy assignments (if available)
• Financial proposal: All-inclusive lump-sum cost including:
  • Consultancy daily/monthly fee
  • International travel to/from Guinea (if applicable). The travel cost shall be based on the most direct and economy fare
  • In-country travel for 22 days, per-diem to cover lodging, meals and any other cost associated to take over the full assignment
• Medical insurance (health and accidental death, medical evacuation) for the entire duration of the contract.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.