Bilingual Recruitment Assistant (French/English)

Contract

This is a LICA-5 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 5 years of experience, depending on education. More about LICA-5 contracts.

Background Information - Job-specific

UNOPS’ Country Office in Haiti is seeking retainers with experience in recruitment to provide HR and administrative support for various recruitment processes. As a retainer, your services will be required intermittently and your assignments will vary in scope and duration - ranging from short-term assignments of a few hours at a time to longer blocks of time (e.g. several weeks). Work may also vary with regards to the time zone / location. Whilst the successful incumbent can be based in different time-zones, they should be able and willing to ensure a degree of time overlap with the teams ordering the retainer’s services.

Functional Responsibilities

The Bilingual Recruitment Assistant (internally referred to as Human Resources Senior Assistant) will support the Human Resources Team and the Project Teams on recruitment related activities. The incumbent will report to the Human Resources Senior Officer, and assist in recruitment activities such as coordinating interviews, recording and drafting interview minutes, conducting reference checks and managing records. Specific responsibilities will include, but are not limited to:

• Meet with Hiring Managers and/or the Human Resources Senior Officer to discuss recruitment-related activities.
• Conduct talent outreach activities.
• Act as HR focal point with candidates and address any queries related to specific recruitment processes.
• Prepare longlists for specific recruitment processes and review the final shortlists.
• Schedule and issue technical assessments.
• Assist in coordinating various aspects of the interview process.
• Facilitate Google Meet or in-person interviews by recording minutes.
• Draft and submit finalized interview minutes to the Hiring Manager before the specified deadline, and make revisions upon request.
• Conduct reference checks via telephone or email on potential candidates.
• Collect educational credentials from candidates.
• Ensure the standard documentation required by the Hiring Manager or Human Resources Senior Officer is complete.
• Provide support to the Human Resources Senior Officer on other HR administrative tasks as required.

Education/Experience/Language requirements

Education

• A high school diploma is required.
• A first-level university degree (e.g. Bachelor) in Human Resources Management, Organizational Behavior, Business Administration, Management, Psychology, Sociology or other relevant area is desirable, and may be considered as a substitute for four (4) years of relevant work experience.

Work Experience

• With a high school diploma, a minimum of 5 years of experience in recruitment is required; OR with a first-level university degree (e.g. Bachelor) in the abovementioned fields, a minimum of 1 year experience in recruitment is required.

• Experience working in HR for the UN or INGOs is an asset.

Languages

• Fluency in English and French is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: Retainer
2. Contract level: ICS-5 / Local Individual Contractor Agreement
3. Contract duration:1 year

More information on retainer contracts:

• A retainer ICA does not accord any exclusivity to the Individual Contractor with respect to the Services listed in the job description. UNOPS shall have no limitation on its right to obtain Services of the same kind from any other source at any time.
• A retainer Individual Contractor Agreement (ICA) is issued for a period of time during which the services of the individual contractor may be required intermittently.
• A retainer ICA will specify a unit price (e.g. amount per day actually worked). For budgetary purposes, a monetary limit will be specified at the time the ICA is awarded and issued.
• UNOPS shall have no obligation to obtain any minimum quantity of Services from the Individual Contractor during the duration of the retainer ICA.
• Payment will be made only after completion of work (if any) or reaching agreed milestones.
• UNOPS Individual Contractors must comply with the standards of conduct required of a UN civil servant, when carrying out their official UNOPS responsibilities and also all other times. This includes the standards of conduct set forth in the UN Secretary-General’s Bulletin of 9 October 2003 entitled “Special Measures for Protection from Sexual Exploitation and Sexual Abuse” (ST/SGB/2003/13) and the UN Secretary-General’s Bulletin of 18 June 2002 entitled "Regulations Governing the Status, Basic Rights and Duties of Officials other than Secretariat Officials, and Experts on Mission" (ST/SGB/2002/9) as they may be amended from time to time.
• UNOPS Individual Contractors must comply with all applicable UNOPS policies and instructions. This includes the obligation to declare any outside activity that could result in an actual or perceived conflict with the interests of the UN; as well as to refrain from using information gained through the UNOPS Individual Contractor Agreement contract for the Individual Contractor’s own purposes or to help a third party (unless the information is already in the public domain), in particular but not only in relation to procurement of works, goods and services.
• UNOPS Individual Contractors must abide by UN safety and security policies, instructions, directives, plans and procedures of the UN Security Management System and that of UNOPS.
• The standard terms and conditions of the UNOPS ICA as of the present date can be found at https://content.unops.org/HR-Documents/ICA_contract/Annex-A-ENGLISH.pdf

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Background Information - Haiti

UNOPS has been working in Haiti for 18 years with the Haitian Government, other United Nations agencies and international organizations to support them in project management, procurement and logistics services. UNOPS also provides communication and governance support, as well as technical expertise in engineering and infrastructure for the implementation of projects that have a positive impact on the lives of Haitians. Over the past few years, the operation center in Haiti has mainly implemented major infrastructure projects (roads, schools, energy), health-related procurement such as medical equipment and ambulances, and management support to the government.

Additional information