Assistant II- Human Resources- Kampala, Uganda
Provide administrative support in Human Resources Unit.
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Overview
Provide administrative support in Human Resources Unit.
You have:
- High School diploma.
- At least one (1) year of work experience in a similar position gained in an international organization.
- Good understanding of Uganda employment labor laws and practices.
- High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
- Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
- Excellent organizational and multi-tasking skills with a strong administrative service orientation.
- Full English language proficiency, both written and oral including the ability to organize and write clear and concise reports.
Job Description
THE ORGANIZATION
The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
About the position
The Assistant II- Human Resource (HR), reporting to the Regional Human Resources Manager, will be responsible for providing administrative support within the Human Resources Unit and provide frontline customer support to all staff who require access to general human resource services. This position will be located in the Alliance office in Kawanda, Uganda.
Responsibilities
• Manage, review, and respond to the HR internal and external communication flow, drafting correspondence and responding to queries from internal clients.
• Initiate online requisitions (in Agresso) for payment of regional HR-related services.
• Draft consultancy contract requests, facilitating required clearances and follow up on consultancy contract payments.
• Coordinate management of the staff medical schemes by facilitating hospitalizations, medical amendments including deletions, additions, renewals, and claims.
• Support management of Group Life Assurance (GLA) and Group Personal Accident (GPA) schemes by keeping staff updated on changes and send updated staff details to service providers.
• Working closely with the HR Analyst, track employee and student contracts ensuring adequate notice is provided for renewals and non-renewals.
• Support management of staff exit and separation processes and update staff/dependent records accordingly.
• Maintain schedule and coordinator calendar of activities for the monthly HR regional meetings.
• Support the monthly payroll process by consolidating inputs for the Uganda country office
• Facilitate required HR documentation to support project and institutional audits.
• Organize, compile, and update employee records both in physical files and electronically.
• Organize and coordinate staff welfare schemes and initiatives.
### Requirements
• High School diploma.
• At least one (1) year of work experience in a similar position gained in an international organization.
• Good understanding of Uganda employment labor laws and practices.
• High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
• Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
• Excellent organizational and multi-tasking skills with a strong administrative service orientation.
• Full English language proficiency, both written and oral including the ability to organize and write clear and concise reports.
Terms of employment
This position is a nationally recruited position based in Kawanda, Uganda. The initial contract will be for one year subject to a probation period of 3 months and is renewable depending on performance and availability of resources.
This position is graded at BG05 level on a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.
The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission.
Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
Applications
Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number RFP- Assistant II HR as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.
Applications closing date: 25th October 2024
Please note that email applications will not be considered.
Only short-listed candidates will be contacted.
We invite you to learn more about us at:
Potential interview questions
| Can you describe your experience in handling HR internal and external communications? | This question assesses your communication skills and experience in HR roles. | Discuss specific examples of how you managed communications and resolved queries. |
| What methods do you use to stay organized while handling multiple HR tasks? | The interviewer wants to gauge your organizational skills and ability to multitask. | Pro members can see the explanation. |
| How familiar are you with Ugandan employment labor laws and how they impact HR practices? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
alliancebioversityciat.org
