Administrative Officer, Office of Chief, Supply Chain Management Services

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Assignment is non family (GOMA) until 30 June 2023, with possible extension until 30 June 2024

Under the direct supervision of the Administrative Officer of SCM, the UN Volunteer will undertake the following tasks:

• Provide administrative support in the Office of Chief Supply Management pillar as well as the overall management of the pillar. • Coordinate actions related to the administration of SCM’s pillar’s human resource activities, e.g., recruitment, placement, relocation, performance appraisal, job classification reviews, separation of staff members, and training. Ensure consistency in the application of UN rules and procedures. • Oversee the maintenance of vacancy announcement files and keep track of status of vacancy announcements and recruitments for SCM. • Provide information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, plus privileges and entitlements under the Staff Rules and Regulations. • Provide assistance in monitoring SCM services staffing table for both national and international staff in coordination with human resource section for various actions e.g., appointments, retirements, expiration of appointments, reassignments, transfers and movement of staff. • Assist in organizing all administrative requirements with respect to Chief, SCM official travel. Make travel arrangements and coordinate all administrative, logistical and security requirements for the Chief, SCM and his team. • Provide assistance in managing the section’s travel and training budget and also in the preparation and development of the pillar’s proposed staffing, training and travel budget. • Assist in monitoring SCM budget in relation to expenses such as travel within and outside the mission on official duty or training activities. • Provide assistance in monitoring SCM’s budget implementation/expenditures and recommend reallocation of funds as necessary such as Individual Contractor (IC) payments and and travel for training. • Provide guidance, training and daily supervision to clerical staff.
• Draft, submit for review and approval routine correspondence such as Inter-Office Memoranda, faxes, emails, SOPs, administrative circulars. Maintain a filing system in Office of Chief SCM front office. • Coordinate extensively with SCM pillar staff members and liaise frequently with substantive sections both at Mission HQ and field offices. • When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and formal and on-the-job training. • Any other related duties as may be required.

Client Orientation, Communication, Creativity, Ethics and Values, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness, Working in Teams

Administration, Finance/Budget/Logistics, or Human Resources;

Good knowledge of Microsoft Office applications, especially Word, Excel and PowerPoint

The Democratic Republic of Congo is the second largest country in Africa, and as a result is quite diverse. Living conditions therefore vary between MONUSCO duty stations, with all usual amenities present in the capital Kinshasa, but only very basic conditions in remote duty stations in the provinces, where, for instance, there may be no guarantee of public power supply nor running water. The ability to live and work in difficult and harsh conditions of developing countries is essential. Accommodation is very expensive in both Kinshasa and Lubumbashi. Supermarkets exist in the large towns (e.g. Bukavu, Kisangani), but consumer items are generally very expensive (as everything is imported). For food, local markets offer a much cheaper alternative. All MONUSCO duty stations are considered non-family duty stations, except for Kinshasa, Lubumbashi and Entebbe which are now considered family duty stations, and most are currently under UN Security Phase III (“relocation phase”: internationally-recruited staff are temporarily concentrated or relocated to specified sites/locations). In addition to insecurity related to the relatively volatile political situation as well as various conflict situations, certain places are subject to increasing street and residential crime, including in Kinshasa and Goma. Some degree of medical service is provided in all MONUSCO duty stations. Certain vaccinations are mandatory for MONUSCO personnel to enter the DRC, while others are compulsory for all other incoming persons. It is possible for incoming MONUSCO personnel, including UN Volunteers, to be asked to provide proof of some or all vaccinations, though this is unlikely. All UN Volunteers must ensure that they are up-to-date with all appropriate vaccinations, which should be clearly and properly endorsed in the International Certificate of Vaccination (“carte jaune”). Malaria is present virtually throughout the DRC, and it is therefore recommended to take prophylaxis. The unit of currency is the Congolese Franc. The US dollar is the other preferred currency. It may be impossible to exchange traveller’s checks away from the capital city. Credit cards are usually accepted in major hotels only in Kinshasa. In larger towns and cities (e.g. Kinshasa, Goma, Bukavu, Kisangani), UN Volunteers are recommended to open US Dollar bank accounts, while in other places, banks may be absent (including ATMs) and VLA payments will be processed in cash. UN Volunteers have the possibility to send part of their allowances to a bank account abroad. In addition to French, there are four major spoken languages in DRC, namely Lingala, Kikongo, Tshiluba and Swahili.